Receipt Procure - Kidlington, United Kingdom - Triumph Consultants Ltd

Triumph Consultants Ltd
Triumph Consultants Ltd
Verified Company
Kidlington, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
**What's involved with this role: **Temporary Receipt Procure & Pay Admin

Reference no:
Thames Valley BL TCL 360402

Pay Rate:
£14.84 per hour PAYE

37 Monday - Friday, 08:40 - 17:00
**This opening assignment is for 7-8 months


City:
KIDLINGTON

Job will be office based for first 4/5 months then Hybrid, we normally cover three days in the office 2 days Home working.

Recruitment Vetting(RV)
Responsible for the administration of the Receipts, Procure and Payments (RP&P) Shared Service functions.

Create and maintain supplier and customer records, ensuring supply, payment and debtor matters match business and/or operational requirements, ensure all Orders and Payments are accurate and processed in accordance with our customers Terms & Conditions.

Provide correct and consistent advice and guidance whilst contributing to a professional RP&P Department


Key responsibilities:

  • Initial point of contact for all our customers and suppliers. Deal with enquiries as appropriate and in a professional manner. Give advice and guidance on all matters relating to Accounts Payable(AP), Accounts Receivable (AR) and Purchasing. Ensure best value is maintained when sourcing supplies and services. Minimise low value orders by consolidating where possible.
  • Issuing Requisitions and processing Purchase Orders through to fulfilment, approving forcewide orders within authorised limits. Ensure the most appropriate and cost effective approach is taken when sourcing products required by the Force by using expertise and discretion. Ensuring compliance with Financial and Procurement Rules & Regulations and Contract/Purchasing Policies at all times.
  • Input or scan all invoices/credit notes received on behalf of the force onto the Accounts Payable & Accounts Receivable systems. Responsible for the electronic filing of all such documents ensuring compliance with data retention regulations. Ensure VAT is recorded and evidenced correctly and in accordance with Custom & Excise rules & regulations.
  • Responsible for reducing the number/value of outstanding debts owing to TVP by administering the Aged Debt collection process. Produce monthly aged debtor reports, issuing of statements and reminder/dunning letters. Maintain dialogue with our aged debtors and collate evidence in preparation to submit legal action notices to the Legal Services Team.
  • Overall responsibility for the daytoday administration and maintenance of vendors and debtors held within the Financial Management and Procurement systems. Responsible for the integrity of the data held on the relevant financial systems and deal with any queries relating to data cleansing.
  • Provide Technical support for the following bank Accounts which are managed and reconciled within the RP&P remit. HQ Imprest Account, TVP Purchase Card Account and the TVP Direct Debit Account. Collate all appropriate payments and receipts in readiness to reconcile and topup the respective bank account.
  • Responsible for the allocation and weekly banking of income payments received on behalf of the Force to ensure Police funds are credited in a timely manner. Assist with the counting of seized/spoilt cash by ensuring the necessary procedures are followed and the money is correctly accounted for and banked in accordance with current Policing policies and procedures.
  • Ability to authorise Requisitions/Purchase Orders up to an agreed limit as listed within Chief Constables Financial Regulations. Provide support to RP&P Advisors and cover colleagues in times of absence in order to ensure the Section meets its strict deadlines and obligations to support policing and operational needs and requirements

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Other "Essential Requirements" - Please check to ensure that your CV addresses the following items:
RV Clearance


Qualifications:

  • Qualified or willing to work towards the following Professional qualification: Certified Accounts Payable Specialist (CAPS)

Knowledge:

  • General knowledge of Accounts Receivable and Procure to Pay techniques and concepts. Including VAT, CIS, DRC, and the ability to manually calculate these figures when required. (desirable)
  • A basic working knowledge of financial structures and processes within the public sector, or local government. (desirable)

Experience:


  • Experience of working within a team envi
More jobs from Triumph Consultants Ltd
See all jobs of Triumph Consultants Ltd