- Manage the Invoice processing function the matching of invoice and receipt through to payment, ensuring that payments are made in accordance with central govt payment targets
- Leading on the resolution of match exceptions - coordinating activity across business and other corporate services to resolve issues in a timely manner
- Lead the Core Department's participation in the Group Agreement of Balances process including provision of accurate and timely supplier account summaries to Group bodies for agreement
- Manage the payment� of non-invoice transactions (includes Provider Finance, ALB Funding, SRED)
- Banking payment approval (not administrator)
- Continuous improvement programme in alignment with cross govt global processes principles�
- Supporting commercial directorate and wider business on supplier disputes and contract negotiations as pertains to Purchase ledger arrangements
- Ensuring the accuracy of accounting transactions in the purchase ledger and to the general ledger
- Complete month-end�� supplier ledger reconciliation, ensuring all transactions affecting AP ledgers are updated by the� last day of each month
- Ensuring the timely review and clearing of the goods received but �not invoiced ; coordinating input from the Buying Coordinator Team
- Produce weekly and� monthly KPIs and� review them to support effective actions� to meet the �team�s objectives and goals.
- Manage and develop the team in line with DHSC corporate policy
- To work with the Section Head in� resourcing the team and deal with challenges affecting team performance, motivation and wellness
- Act as Administrator for our banking and payment platforms ( PT-X API, API mailbox & DHSC eXchange)
- To ensure� suppliers are provided� with timely and accurate remittance advice� after payment� run
- To ensure all� ICT issues are reported� to dedicated team� for prompt resolution
- To provide cover for HEO Team Leader and EO Account Payable� Officer as required.
- Performance manage staff in line with corporate� policy and� guidance
- Manage staff absences in line with corporate policy and guidance
- Train AO- EO� Account Payable Officer on� how to use D365� effectively to process invoices� accurately
- Significant experience managing a team�
- Significant experience working in the Account Payable team
- Experience working with Enterprise Resource Planning System such as Microsoft��Dynamics D365 and training staff to effectively to use the system
- Experience processing and approving payment runs in BACs and other banking platforms such as Bankline as well as CHAPS, Faster Payment and Foreign Currency.
- Experience of using Microsoft Excel Skills to intermediate level
- Finance experience in processing and approving journals, reconciling supplier ledgers to trial�balance.
- Data management and reporting � previous experience�
- Managing a Quality Service
- Changing and Improving
- Working Together
- Briefly describe your experience successfully using the data you collected to identify risks, resolve issues, and improve service quality.
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A with an average employer contribution of 27%
Accounts Payable Senior Team Leader - Leeds, United Kingdom - UK Civil Service
Description
Job summary
In DHSC, we are proud of our purpose � to enable everyone to live more independent, healthier lives for longer. To achieve this, and create a great place to work, we have four values: we are inclusive, we constantly improve, we challenge, and we are agile. If this sounds like an environment you�d like to work in, we�d love to hear from you.
This is a Senior Executive Officer role within the Accounts Payable team. We use Microsoft Dynamics 365 to process and pay supplier invoices and credit notes ( approximately 2,000 invoices a month), various grants and funding, and foreign currency payments.
We are currently working three days per week in the office. You will be provided with a laptop, and the system and processes are working well remotely. We are currently a team of approximately 11 staff who manage in small teams.�
You will be required to manage a small team of mixed-grade staff (A0- HEO), produce regular accounts payable reports, reconcile month-end ledgers, analyse KPI data and produce internal and external reports as appropriate.
This role will also need to provide support and backup to the payments team, primarily on BACS and Refunds, and work with the Buying Coordinator and Bank Reconciliation Team.
Job description
As a senior team leader you will play a crucial role in managing a small team responsible for processing and paying� BAU and contractor invoices� in line with the Department's KPI while ensuring suitable controls for these processes. Manage faster payment (manual)� requests effectively for timely payment and� minimise risks.�
Ensure the team complies with corporate policy and procedures, including updating� AP� Guidance Notes. Ensure supplier fraud risks and errors are minimised and process supplier refunds per corporate policy.
Work closely with the Section Head and other teams within the Directorate and across the Department to deliver quality services to stakeholders.
Person specification
Key skills and experience required for the role
Essential Key Skills and Experience
Essential Technical Skills�
Behaviours
We'll assess you against these behaviours during the selection process:
Technical skills
We'll assess you against these technical skills during the selection process:
Benefits
Alongside your salary of �40,025, Department of Health and Social Care contributes �10,806 towards you being a member of the Civil Service Defined Benefit Pension scheme.