Administrative Manager - London, United Kingdom - Wellington Management Company, LLP

Description

About Us

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

About the Role

The Position
The Administrative Management function is responsible for 150 support positions in the Americas and London, working cross-functionally in a global, matrixed environment and reporting to the supervising Administrative Manager. This role is the lead Administrative Manager for the London office of approximately 40 administrative professionals, and also supervises a local deputy Administrative Manager.

The position's mandate includes effective resource management for the firm, leveraging the time of the firm's client, investment and infrastructure professionals through the provisioning of administrative support, and providing authentic, development-focused management to direct reports. The ideal candidate is an experienced personnel manager interested in programmatic leadership in an evolving function.

Responsibilities
The role is responsible for the strategic and tactical management of administrative professionals as well as managing expectations across a broad stakeholder community.

Responsibilities will include:

• Recruiting & Hiring

- Partnering with internal Talent Acquisition team and external agencies

- Onboarding new hires

• Performance Management

- Construct feedback vehicles & manage related processes

- Track attendance; coordinate leaves & other work interruptions

- Determine and deliver compensation decisions

• Training & Coaching

- Provide a training program & materials that enable rapid and ongoing assimilation of core competencies

- Provide ongoing learning opportunities to promote employee engagement and potential career advancement

- Coordinate with relevant departments to deliver training on new technologies and procedures

• Morale & Team Building

- Track and recognize various milestones & holiday

- Implement team-building activities to foster a collaborative environment

• Resource Management & Float Coordination

- Evaluate staffing levels and identify potential efficiencies and creative solutions across businesses including the deployment of new processes and technologies

- Ensure adequate back-up and cross-training

- Coordinate float Assistant team

• Business operations

- Foster constructive relationships with a broad diversity of stakeholders and firm leadership

- Coordination of general management processes across business units including financial budgets, business continuity planning, real estate and visitor management, etc.

- Represent administrative management and participate in various initiatives and projects across the firm

- Collaborate with peers across the firm who are in similar roles, as appropriate

- Other duties as assigned

Qualifications

• Recent experience with direct Administrative personnel management (or similar), preferably in a mid-to-large sized professional services environment; candidates with recent Human Resources experience may also be considered
• Demonstrated competence in both process/program management (e.g., development and implementation of curriculam, best practices, control procedures, etc.) and data-driven project management
• Excellent business judgment and decision-making within "people-centric", collaborative environments
• Ability to build credible relationships with stakeholders at all levels of the organization
• Commitment to Diversity, Equity & Inclusion goals
• Outstanding "soft skills": demonstrated excellence in both oral and written communication, relationship management, emotional intelligence, diplomacy, conflict resolution
• Prior exposure to global contexts, whether via professional or personal experience
• Proactive & creative approach to change management; knowing when to act independently and when to seek a broader audience
• Ability to work in a fast-paced environment, where multiple priorities change frequently, and deadlines are often under significant time pressure
• Outstanding work quality, detail-orientation, and follow-through
• Advanced proficiency in Microsoft Office suite and enthusiastic proponent of new technologies
• Humility, can-do attitude, sense of humor, and team-focused work ethic
• Undergraduate degree with strong academic credentials desirable

Not sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law . If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at .