Facilities Coordinator - Aberdeen, United Kingdom - Savills Management Resources

Savills Management Resources
Savills Management Resources
Verified Company
Aberdeen, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Purpose of the Role
The purpose of the role is to provide support to the Building Manager and the wider Facilities Management Team.

Assisting the FM team and ensuring all premises under the Lloyds Register remit, including equipment and infrastructure are compliant, and operating as should to safeguard of the tenants and users of the properties within the LR portfolio.


Key Responsibilities

  • To work alongside the wider FM team, Regional Facilities Manager and provide support to the Building Manager, as well as the London and Southampton sites when required.
  • Reporting to the onsite Building Manager and deputising when they are on leave or sick.
  • Updating and assisting in closing actions from compliance documentation and Health & Safety Audits.
  • Instructing works and quotes for remedial works highlighted in the compliance documents and Health & Safety audits.
  • To complete training on the internal systems; BYD, Datastation, Proactis, Meridian, Compass and ELogbooks.
  • Contractor Management; monitoring service, reviewing performance, carrying out KPIs.
  • Raise POs and contract and work orders.
  • Updating when required; Tenant Handbooks, Emergency Plans, Hazardous Waste Registers etc. and ensure data is uploaded to our internal systems.
  • Complete admin tasks such as Stationery Orders, travel booking etc
  • When required help facilitate events for the business; organising, supporting, attending.
  • Assist with weekly, monthly and quarterly reporting.
  • Monitor Facilities Inbox and respond to all enquiries in a timely manner.
  • Any other reasonable requests and ad hoc duties as and when required.

Skills, Knowledge and Experience

Essential

  • General Education to GCSE standard with an A-C grade in English & Maths or equivalent standard
  • Ability to work in a team or alone
  • Excellent communication skills
  • Ability to deal with confidential information.
  • Good organisational and time management skills with the ability to prioritise workload and multitask in a calm and professional manner.
  • Able to work under pressure to deadlines.

Desirable

  • An understanding of office administration within a facilities management/property management.
  • Experience of dealing with senior level staff confidently with excellent verbal and written communication.
  • Experience and knowledge of helpdesk systems and procedures.
  • Experience working within a Facilities Management team.
  • Understanding of Health & Safety Legislation.
  • At least 2 years experience in an administration role
  • First Aid Trained/ Fire Warden Trained
  • IOSH Trained
Working Hours - 9:00-17:00

Salary - £24,000 - £26,000 depending on experience

LI-DNI

Please see our Benefits Booklet for more information.
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