Accounts Assistant - London, United Kingdom - Times Higher Education

Times Higher Education

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

THE Company
The World University Insights Ltd, publisher of Times Higher Education, is the data provider underpinning university excellence worldwide.

As the company behind the world's most influential university ranking, and with almost five decades of experience as a source of analysis and insight on higher education, we have unparalleled expertise on the trends underpinning university performance globally.

Our data and benchmarking tools are used by many of the world's most prestigious universities to help them achieve their strategic goals.

Basic Scope & Primary Objectives
Reporting to the Finance Manager, the Accounts Assistant will assist in supporting across all areas of transactional finance processing.

The role will be focused on supporting the onboarding of new acquisitions and focused on ensuring that the processes and systems we follow are implemented.

Key Responsibilities

Include but not limited to:

To receive Supplier invoices and ensure entry to the Docupeak logging system, ensuring they are entered correctly and sent to the correct person for approval
To check all employee expenses submitted are coded correctly for VAT, authorised and are per the companies expense policy
To handle queries from suppliers and across the business
To review and follow up on any unauthorised invoices on a timely basis
To review and action items in query on AP, Expense & Contributions ledgers
To review and action credit balances on AP, Expense & Contributions ledgers
To ensure prompt turnaround of unauthorised invoices to cost centre heads once logged on the system
To complete supplier statement/account reconciliations on a periodic basis
Assisting with the processing and payment preparation cycles for: supplier invoices, staff expense claims, corporate credit cards and contributor invoices.
Assisting with the processing and payment preparation cycles for: supplier invoices, staff expense claims, corporate credit cards and contributor invoices.
Ensure new customers are given terms in line with the AR policy
Assist with Order entry and billing process ensuring that all information on invoices is correct and that we hold required information relating to VAT/GST dependent on the country/product we are billing.

- kelWorking with the sales team to ensure that billing is correct and that we are satisfying all of the customer's requirements

Provide additional information / details to customers to assist with their payment process
Providing statements and copy invoices
Work with the sales team to resolve customer queries
Ensure timely customer and internal query resolution
Maintain charity status and VAT/GST documentation
Process credit notes and recharges where required, ensuring the correct approval processes are followed.
Cash collection ensuring payments received within terms
Ensure cash is accurately allocated to customer accounts and matched against the appropriate invoices
Undertake all administration related to the credit control processes as required
On stop accounts monitored and chased
Circulating regular details of accounts on stop and accounts under query or with collection issues
Perform periodic customer account reconciliation
Producing regular dunning cycles in line with credit control policy
To ensure timely journal completion
To ensure month end close and balance sheet reconciliations are completed monthly per the month end timetable
To assist with system testing where appropriate
To maintain good relations with other departments within THE

Person Specification
Essential Skills/Qualifications

Degree qualified or equivalent experience
Good knowledge of VAT and sales tax preferably in an international setting
Ability to manage high volume without compromising quality. Excellent organisational and time management skills with impeccable attention to detail
Excellent communication skills both written and verbal
Excellent administration skills
Strong interpersonal and relationship building skills
Strong intellect, ability to work with verbal & numerical issues.
Calm, selfmotivated and customer orientated
Proactive, conscientious and has a can do attitude
Able to work on own initiative and with a team in a fast paced environment
Desire to provide an excellent service to the business
Has a common sense approach and is realistic and practical in their advice and ways of working
Takes care and pride in their work
Strong communications skills
Strong Microsoft skills

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THE are proud to be an equal opportunities employer. We recognise that we are all different. Great strength is born through different perspectives and experiences. That is why we are committed to our mission of creating an inclusive culture that enables our people to feel able to bring their whole selves to work. We are proud to be part of the Global Equality Collective and a mindful employer to help support THE achieve this._

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