Corporate Governance Officer, Band 4 - Cheltenham, United Kingdom - Gloucestershire Hospitals NHS Foundation Trust

Gloucestershire Hospitals NHS Foundation Trust

Verified Company

Cheltenham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

You will enjoy working in a complex, fast-paced environment and cope well with pressure, ambiguity, and changing demands. You will be highly organised, a self-starter, confident and prepared to go the extra mile on a daily basis.

You will be looking for a challenge and an opportunity to learn and develop rather than looking for "just a job".

You will need to establish strong relationships and inspire confidence from those working at the most senior level.

You will be able to work with mínimal supervision in an organised, efficient manner in order to maximise the effective use of your own time and that of the Trust Board.

You will be conscientious, meticulous and confident in engaging and communicating to a high standard, while maintaining confidentiality at all levels at all times

The role provides efficient and effective administrative support to the Trust's Corporate Governance team and will lead on allocated aspects of support to the Board of Directors, Council of Governors and their Committees/Groups: in particular the Trust's Board Committees.

This includes taking notes and minutes of meetings, organising meetings and events; filing and copying; managing correspondence; maintaining information or databases; obtaining stationery supplies, and undertaking other support activities.

You will have the opportunity to get involved in multiple governance projects, enabling you to develop your skills and wider NHS knowledge.

Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK.

We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.

The Corporate Governance Officer will be expected to:
Board of Directors and Committees/Council of Governors

Ensure the allocated Committees' governance cycles are uptodate and followed.
Draft the agendas for the allocated Committees for agreement with the relevant Chair, and, once approved, request papers. Distribute papers and upload to Admin Control (a board portal system).
Ensure that the meetings comply with the Trust's Constitution (including quorum) and governance cycles.
Accurately record and minute the allocated meetings, produce the minutes in a timely manner, circulate as appropriate and keep any action lists up to date.
Ensure that relevant papers are correctly formatted and published on the Trust's website.
Provide administrative assistance to the Non-Executive Directors of the Trust including arranging induction, training and booking attendees on relevant courses.
Deal with questions from Governors to the Board of Directors and action as required; maintain the log of these questions.
Coordinate and arrange the induction and training of Governors; book attendees on relevant courses.
Provide support with Governors' expenses claims and process Governors' expenses claim forms.
Support effective information flows with and between the Council of Governors, its subgroups and the Board of Directors.
Assist in Governors' interaction with the hospital (e.g., arrange visits, meetings).

Governance and Compliance

Arrange calendar of Board, Council of Governors and Committee meetings each year.
Develop and manage effective filing and administrative systems in line with the Trust's Information Governance policy and procedures.
Manage the registers of interests.
Assist in the production of the Trust's Annual Report.
Assist with the administration process of Governor elections as and when required.
Assist with the organisation, coordination and attendance at the Annual Members' Meeting as required as well as similar membership events.

General

Undertake the administration of Admin Control.
Respond to enquiries from members of the public, members and Governors.
Manage the Corporate Governance Outlook calendar.
Raise (purchase) orders for the Corporate Governance Team.
Manage Corporate Governance Team's databases, contact lists, tracking systems etc.
Proofread documents produced by the Corporate Governance Team prior to submission and/or publication.
Deputise for the Deputy Trust Secretary in times of absence, as appropriate.

The Corporate Governance Officer will also be expected to undertake any other duties appropriate to the grade as requested by the Corporate Governance Team.

The above list of responsibilities is not exhaustive and the post holder may be required to undertake other responsibilities and training as requested by the Corporate Governance Team, appropriate to the grade.

Further, all the Corporate Governance Team members will be expec