Contract Administrator - Devonport, United Kingdom - NG Bailey Facilities Services

NG Bailey Facilities Services
NG Bailey Facilities Services
Verified Company
Devonport, United Kingdom

1 day ago

Tom O´Connor

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Tom O´Connor

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Description
We are currently recruiting a Contract Administrator for our Facilities Services contract at Devonport Naval base, Plymouth.


The Administrator will provide operational & financial administration support to the contract delivery team to meet the contract and business objectives.

The role will report in to the Office manager, and have a close interaction with the Maintenance Supervisors / Managers as well as the Contract Finance Controller.

Security Clearance will be required, and will be a condition of employment. If not held, will require UK residency minimum of 5 years continual history to obtain security clearance.


Responsibilities:


You will:


  • Provide contract operation support as required by the Account Director and Contract Management and as directed by the Office Manager
  • Collate and Maintain contract and operational documentation
  • Provide support to the financial reporting requirements, to include WiP and aged debt
  • Review & rectify invoice queries from the Finance blocked invoice reports
  • Arrange and process subcontractor orders to support operational activities
  • Collate and draft the Monthly reports as required
  • Receiving and verifying billing and requisitions for goods or services
  • Provide frontline contact with client representatives and third parties
  • Attend meetings as requested by the Office Manager and Account Director
  • Take minutes of meetings and distribute to attendees and contract stakeholders
  • Update quote log & track client approvals

Requirements:


You will have:


  • Previous working experience within a FM or Building Services environment
  • Ability to work under pressure
  • Demonstrate consistent excellent standards of diligence
  • Adaptable to a variety of work and contract demands
  • Have a logical and organised method to enable 100% completion of all works
  • Able to prioritise and multitask to a high level, whilst achieving strict deadlines
  • Able to liaise with Engineer's and Sub Contractors and ensure standards of works are maintained
  • IT literate in all Microsoft packages especially Word and Excel to produce detailed Excel and Word reports
  • Ability to work additional hours as required from time to time
  • Flexible and cando attitude
  • Experience of Invoice reconciliation and WiP reporting
  • Demonstrate a proven experience and understanding of operating a Service / FM Software Package. (Desirable)
About Us
We are one of the leading independent engineering and services businesses in the UK.

Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

You will be working as part of a team, we're committed to creating a culture where we treat each other fairly and with respect, recognising everyone as an individual


Progression is something we value and we'll make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.

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