Project Administrator/Document Control - Northwich, United Kingdom - Black & Veatch Family of Companies

Description

At Black & Veatch, our employee-owners go beyond the project. For over a century, we have been breaking down social, economic and geographic barriers by making life's critical resources accessible to all. Working with us, you will help provide critical expertise as we, along with our valued clients, deliver solutions that positively impact communities around the world. Our professionals are our greatest asset, and we believe nothing is more important than the health, happiness and professional growth of our employee-owners. With a focus on flexible work-life balance options, an expanding and diverse workforce, and limitless career growth opportunities, we will give you our best to help you give us your best, and together we can build a world of difference.

Req Id : 103301

Opportunity Type : Staff

Relocation eligible : No

Full time/Part time : Full-Time

Contract Hire Only for this Project : No

Job Summary

By joining our BV Construction group, you will have the ability to develop and enhance your skills in an on-site, hands-on environment. We are committed to providing our construction professionals with expert training, career development, and career advancement to allow for continuous professional development. Our management is committed to the latest advances in technology, above class support and sustainability to bring our clients the best service in safety, quality, and final product. Functions in our group include safety, project field management, construction management, quality control, start up and decommissioning and field engineering.

BV Construction has an EpCM Waste-to-Energy project in the Northwich UK area. We are seeking a Project Administrator/Document Control professional who will be responsible for providing support to our project team and management. Selected candidate will have demonstrated proficiency in the project support role, possess broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout; adapt past project knowledge to the needs of the current project; and have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information. Ideally we are seeking a local candidate who is available to work 50 hours/week.

Key Responsibilities

• Plays a significant role in developing and/or administering and communicating project-related policies and procedures
• Is coordinator of project communications
• Contributes to the development of other department or company initiatives
• Frequently interacts with upper management on related project issues, as well as external clients
• Maintains project calendar
• May maintain personal calendar for project manager
• Arranges project-related meetings, travel and/or events
• Generates or distributes ad hoc reports using various business systems and databases to internal project team
• Generates simple documents, such as letters and memos
• Generates more complex documents, such as spreadsheets and presentations
• Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system
• Creates expense reports for project team members
• May verify accuracy of invoices prior to approval
• May route and track invoices
• May assign or coordinate work of other support staff, as well as assist with performance management activities
• Works closely with project management to ensure adequate support is provided

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Management Responsibilities

Minimum Qualifications

• 5+ years relevant experience required.
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Preferred Qualifications

• High School Diploma or Equivalent

Preferred Skills:

• Knowledge of administrative policies and procedures
• Knowledge of time reporting policies and procedures
• Knowledge of expense reporting policies and procedures
• Knowledge of electronic file storage system
• Accounting skills
• Customer and Employee Relation skills
• Oral and written communications skills
• Multi-tasking ability (prioritize, organize, schedule work)
• Office equipment troubleshooting skills
• Desktop PC (Outlook, Access, Excel, Word)

Work Environment/Physical Demands

Field office environment

Competencies

Salary Plan

Job Grade

Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy. We offer professionals an array of health and welfare benefits that vary based on their geographic region and employment status. This may include health, life accident and disability insurances, paid time off, financial programs and more. Professionals may also be eligible for a performance-based bonus program.

By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.