Purchase Ledger and Accounts Assistant - North Shields, United Kingdom - Southbay Civil Engineering Ltd

Description

Southbay Civil Engineering are looking to recruit an enthusiastic Accounts Assistant (Purchase Ledger) to look after the invoice processing and assist with general office and finance tasks. Ideally with previous experience in a finance related role. Reporting to the Financial Controller the Accounts Assistant works alongside the purchasing department. It is a small team and you will be expected to assist with other general office duties such as answering telephone, greeting visitors as and when required.

Main Duties:

Receipt and posting of incoming supplier invoices and credit notes - matching with purchase orders, delivery notes and other supporting documents.

Work with the Quantity Surveying department to process Sub Contractor invoices and co-ordinate payment runs according to the sub-contractor terms.

Investigate any Purchase Order discrepancies/GRNI reports - liaising with the Company Buyers and Site Staff. Raise any discrepancies or errors identified with suppliers.

Monthly Supplier Statement reconciliation.

Prepare files for payment runs of supplier invoices, posting supplier payments/allocating payments against relevant invoices.

Prepare remittance advices via email to suppliers.

Timely processing of credit cards and staff expenses.

Monitoring the general accounts email, replying to enquires on payables and payments in a timely and accurate manner.

Assist the Financial Controller in creating financial reports as and when required.

Adhere to the company's financial policies and procedures and ensure strict confidentiality at all times.

The duties and responsibilities highlighted in this job description are indicative and may vary over time. Post holder will be expected to undertake other duties and responsibilities relevant to the nature, level and extent of the post.

Knowledge, Skills and Experience Required:

Must be comfortable communicating with suppliers/site-based staff to resolve external and internal queries either by phone or email. Strong communication skills essential with an ability to communicate with staff of all levels.

Experience of working in a finance related role

Good IT skills, fully computer literate – comfortable with Office, excel and accounting software (experience of Sage 50 an advantage but not essential).

Attention to detail and accuracy with data inputting and reporting.

Ability to meet targets and deadlines.

Team player willing to assist colleagues and work flexibly

Office currently based in North Shields but will be relocating to Team Valley, Gateshead.

Monday to Friday. Working Hours: 8.30am to 4.30pm

25 days leave + Bank Holidays