Team Assistant - City of London, Greater London, United Kingdom - Owen Reed

Description

The Role

You will be expected to provide high quality, comprehensive administrative support to lawyers and

PAs within the Dispute Resolution practice. You will contribute to the practice, and, ultimately, the

firm's success by proactively getting to grips with working processes, anticipating the needs of

those requiring support by providing dedicated, hands-on assistance, and facilitating flexible and

efficient administrative support.

Make sure to read the full description below, and please apply immediately if you are confident you meet all the requirements.

Key Responsibilities

• Work to ensure individual support needs for all members of the practice are understood

and met.

• Provide dedicated assistance to an allocation of lawyers, making sure that their individual

needs and requirements are met.

• Use effective processes to ensure that all tasks are completed efficiently and within the

required timescales.

• Use initiative to take responsibility for essential administrative tasks that will assist the

wider practice, for example, coordinating expense payments, archiving, arranging

photocopying, scanning and maintaining departmental documents, liaising with various

business services departments and support teams, as necessary.

• Be highly proficient operating all functions of the printers, including clearing jams,

replenishing paper, and re placing the toner.

• Assist other members of the team (including PAs, Paralegals, Operations, and the Dispute

Resolution Business Development ('BD') team) as required.

Other Responsibilities

• Deal with incoming and outgoing post, checking desks for post when allocation is out of

the office/working remotely.

• Establish and maintain effective and accurate filing systems.
• Liaise with the Records Management/General Office ('GO') department to send off and

recall archived filing.

• Replenish the stationery cupboards as needed and ensure that all stationery requirements

are met, liaising with our Stores team as necessary.

• Liaise with GO to arrange couriers as and when they are required.
• Liaise with the GO, Facilities and Maintenance departments to progress issues that may

arise with regards to the maintenance of the office as necessary.

• Diary management, organising of meetings and travel arrangements.
• Perform general ad-hoc administration duties including conflict checks and file opening as

required and assisting to support departmental BD activities, including maintenance of the

BD diary and updating Interaction contacts.

Personal Specification – Knowledge, Skills & Experience

• Strong attention to detail.
• A good level of knowledge of MS Office applications (Word, Outlook, Excel, PowerPoint).
• Interpersonal skills that will allow for the development of strong working relationships

across the practice and wider firm.

• Confidence to proactively problem solve and seek assistance should issues arise.
• Enjoys working as part of the PA team, working to build relationships within the PA team

and offering assistance to help cover busy periods and absences.

• Ability to work in a fast-paced team environment while maintaining a high level of

performance.

• Ability to organise and prioritise workload effectively whilst handling multiple deadlines.
• A continued focus on excellent client service.
• Ability to take ownership of processes and to use own initiative to progress tasks with little

supervision.

• Be a proactive highly motivated, self- starter who has a can-do attitude.
• Keen interest in working in a legal environment