Targeted Lung Health Check Programme Manager - Sheffield, United Kingdom - NHS South Yorkshire Integrated Care Board

Description

NHS South Yorkshire Integrated Care Board

CancerAlliances are key to affecting the transformational change needed to achieveworld-class cancer outcomes for their population. The further development ofthe SYB Cancer Alliance within the SY Integrated Care Board is fundamental tosecuring an operational delivery model that is compliant with guidance andquality standards.

The Programme Manager will be responsible for the development androll out of Targeted Lung Health Checks as a key programme of work acrossorganisations in all sectors across South Yorkshire and Bassetlaw. The rolewill require extensive service planning and project management skills andclose working with external partners including providers, commissioners,patients, and carers to deliver the programme objectives. This requires alevel of political awareness, personal influence, and skill.

The post holder will have experience of working in complex,challenging and fast paced environments with the ability to communicateinformation to internal and external partners.

Main duties of the job

Provide senior leadership and managementfunctions within the TLHC PMO team, managing the delivery of the programmeand associated projects to time and within budget with the overall aim todeliver the outcomes defined and agreed. This will include line managementresponsibility for a project manager and admin support within the PMO.

The post holder will require a high degreeof agile working, in a fast-paced challenging health care environment toensure the programme and projects are delivered to the timescales.

This post will require experience inmanaging multiple stakeholder relationships at both a System and a Placelevel and can communicate information to a variety of audiences with theprogramme partners and stakeholders.

This requires a high calibre individual whocan work autonomously in a stimulating and challenging environment to achieveoutcomes efficiently.

The prospective candidate will be workingcollaboratively and in partnership with local organisations across SouthYorkshire and Bassetlaw, senior clinical and managerial leaders, and externalagencies.

Determine the strategic planning ofprojects, identifying interdependencies across projects/functions, potentialimpacts on wider organisation, resource requirements and building incontingency and adjustments as necessary.

About us

NHS South Yorkshire Integrated Care Board oversees healthand social care for a population of 1.4m people. Working through our four places, Barnsley, Doncaster, Rotherham, and Sheffield, we are building on thestrengths, capacity and knowledge of all those directly involved with our localcommunities to deliver our four key aims of Improving outcomes inpopulation health and healthcare; Tackling inequalities in outcomes, experienceand access; Enhancing productivity and value for money; and Helping the NHSsupport broader social and economic development.

Our near 1,000 staff are committed to addressing the broaderhealth, public health, and social care needs of the population across SouthYorkshire through our values of One Team, Empowered and Innovative. We work as a key partner with theIntegrated Care Partnership (ICP) of health and care providers within the SouthYorkshire Integrated Care System (ICS) to collectively deliver health and careservices that meet the needs of the local population. In total there are 186 GPpractices in the region, 72,000 health and social care professionals workingacross seven NHS trusts and four local authorities, and a further 6,000voluntary, community and social enterprise sector (VCSE) organisations. We workalongside all these colleagues through local councils, our VCSEpartners and other partners to address health inequalities and widerdeterminants of health in South Yorkshire.

Job responsibilities

Programme management and delivery

• Design, prepare and present programme and project plans to ensure delivery of the programme to be delivered over the agreed national time period for delivery and period of the phases of the programme.
• Ensure projects and initiatives are delivered on time, to quality standards and in a cost-effective manner, reviewing and revising plans as required.
• Determine the development of performance and governance strategies and the development and implementation of the programme.
• Formulate short-, medium- and long-term strategic business plans achieving quality outcomes. These plans may involve uncertainty and impact across the whole South Yorkshire ICB region.
• Manage and provide assurance on projects within the Alliances internal governance processes and structure and through regional and national structures in line with the national programme governance arrangements. This includes representing the programme and national assurance check in meetings.
• Prepare formal reports for monthly programme steering meetings and relevant stakeholder meetings including SYB Cancer Alliance Board, ICB Board and Trust Boards as appropriate. Present reports to these groups, updating on progress against plans, risks and issues, including where timescales / objectives may not be being met. These groups involve multiple internal and external stakeholders, including senior clinicians and executive managers.
• Provide and receive highly complex, highly sensitive or highly contentious information where developed persuasive, motivational, negotiating, empathetic or reassurance skills are required. This may be because agreement or cooperation is required or because there are barriers to understanding. This includes presentations including quantitative data to groups of stakeholders, to peers and colleagues locally and nationally in a formal environment.
• Resolve problems and issues as they arise during the life of the programme and notify Associate Director where appropriate. Make judgements where there are conflicting views on the project.
• Development of programme and project protocols and ensure agreed protocols are implemented and adhered to by stakeholders.

Staff Management

• To line manage designated staff within the TLHC PMO.
• To programme-manage and coordinate specific teams working within each Place or across the wider SYB System consisting of clinicians, managers, finance.
• To project-manage external staff assisting with a variety of projects - including financial consultants, clinical experts, HR and estates personnel

Communication and Relationship Skills

• To operate in a highly complex political and sensitive environment in order to deliver cost effective and sustainable solutions in a time effective manner.
• Represent SYBCA in sensitive and political situations, delivering difficult messages where required to high-level audiences. This includes representation at regional and national meetings where the post hider will be required to provide an update and assurances to the regional and national teams in relation to progress, highlighting any risks to delivery both for service delivery and financially.
• Ensure effective system wide stakeholder engagement, persuading and influencing organisations and individuals to participate in the projects. Propose and negotiate changes to project stakeholders / team members where required to meet agree project objectives.
• Motivate and encourage collaborative working to improve services/performance where there may be resistance to change.
• Establish and maintain effective working relationships with a broad range of stakeholders and project partners, supporting opportunities to work together to realise maximum benefits for the programme and population to achieve and maintain high quality, effective and efficient healthcare across specified project areas.
• Maintain a working knowledge of the key priorities and ensure that these are communicated effectively across partners and stakeholders to support the ac Act as a core point of contact for communications for the project. This will include both traditional approaches (such as newsletter updates) and via social media platforms.
• Take ownership for working autonomously to ensure delivery in line with agreed deliverables, ensuring that targets and milestones are met and delivered on time.

Financial and Physical Resources

• Manage the programme budget within areas of control, monitoring expenditure and tracking realised benefits, developing viable business plans and identifying new sources of funding to generate further opportunities.
• Responsible for developing and creating systems to manage and monitor associated spend in relation to project delivery and project budgets and provide information on budgets and delivery to programme directors.
• Ensure effective use of the resource to deliver the activities of the programme.
• Ensure project data usage conforms to appropriate information governance rules and regulations
• Act in a way that is compliant with Standing Orders and Standing Financial Instructions in the discharge of this responsibility.
• Constantly strive for value for money and greater efficiency in the use of these budgets and to ensure that they operate in recurrent financial balance year on year.

Analytical and Judgment Skills

• Create programme/project databases. Co-ordinate, update and provide key Performance Indicator Information and ensure any data required is sent to the national evaluation team and support interpretation of data provided.
• Deliver a high level of analytical skills in the support of project work, including the ability to use excel to a high level.
• Monitor progress against timescales and provide regular updates to the Head of Strategy and Planned Care
• Horizon scan/research for all applicable information and provide briefings and reports as necessary in relation to the project area.
• Ability to analyse highly complex facts or situations requiring interpretation and comparison of a range of options.
• Support procurement of scoping work on health services and resilience and translate outcomes into plans.
• Responsible for supporting the commissioning of projects and procurement of services to support project delivery.
• Analysis, interpretation, and production of complex and multiple reports including financial returns in a manner that ensure that there is clarity around the key issues.

Other

• Develop a culture that promotes equ a lity and values diversity. The postholder must be aware of and committed to the Equality and Diversity policies of the organisation, comply with all the requirements of these policies, and also actively promote Equality and Diversity issues relevant to the post.
• Ensure the principles of openness, transparency and candour are observed and upheld in all working practices.
• Ensure the highest standards of professional and personal conduct as an employee of the organisation.
• Observe the strictest confidence about any patient/client information and any information relating to the work of the organisation and its employees other than in accordance with the relevant professional codes.
• Adhere to the relevant Information Governance policies in relation to the use and disclosure of information.
• Promote and maintain a safe and healthy environment and be responsible for to individual welfare and that of others.
• Adopt the Risk Management Culture ensuring identification and assessment of all risks to systems, processes and environment and report such risks for inclusion within the organisations Risk Register.

Person Specification Qualifications

• Educated to masters level or equivalent level of experience of working at a senior level (in NHS) in specialist areas.
• Prince2 or similar project management qualifications. Extensive knowledge of specific project areas, acquired through post graduate diploma or equivalent experience or training, plus further specialist project management or experience.

Experience

• Have highly developed specialist knowledge underpinned by theory and experience.
• Evidence of post qualifying and continued professional development.
• Prior experience of working with cross-healthcare providers cross health economy.
• Experience of working in a dynamic, fast paced environment within the NHS.
• Experience of leading and managing a variety of programmes and projects and the ability to demonstrate successful outcomes.
• Experience of developing and maintaining effective working relationships with multiple external stakeholders.
• Prior experience of working with health and social care providers across a health economy.

Knowledge and Understanding

• Evidence of collecting, collating and using staff and patient feedback to inform project work.
• Evidence of events planning and delivery.
• Ability to produce reports from complex information for a variety of groups.
• Understanding of Information Governance (confidentiality, data protection act and Caldicott guidelines).
• Evidence of IT literacy and standard keyboard skills (MS Office Word, Excel, PowerPoint, Outlook, Publisher).
• Ability to construct and check documents, writing reports and protocols and analysing statistics/interruptions on project issues.
• Proactive approach to ones own development.
• Ability to influence others at all levels of seniority.
• Excellent organisational skills, ensuring deadlines are met and ability to prioritise and manage own workload according to the level of urgency and importance.
• Has attention to detail, able to work accurately, identifying errors quickly and easily.
• Excellent communication skills, verbal and written, with the ability to adjust their communication style and content to suit the audience.
• Demonstrate ability work autonomously to problem solve and prioritise workload.
• Pro-active, work on own initiative and to tight deadlines.
• Ability to multi-task and deal with non-routine situations and complex inquiries.
• Work effectively in a team.
• Research skills ability to obtain information from a wide range of sources (internet, NHS reports) for the team to use in papers/reports etc.
• Has a responsive, solution focused approach to addressing issues and barriers.
• Able to work flexibly to meet the needs of the project and wider programme.
• Is open to change and possible alternatives to doing things differently.
• Credible, trustworthy, and able to inspire confidence in others.

Employer name

NHS South Yorkshire Integrated Care Board