Legal Secretary - City of London, United Kingdom - Euro London

Euro London
Euro London
Verified Company
City of London, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
*Legal Secretary - French speaker
Euro London is working with a leading global law firm ranked among the top firms in the world
With offices in 14 different countries, my client is seeking an experienced Secretary/Executive Assistant to support 4 Executives.
This role is in constant communication with internal and external stakeholders in the UK and in France, therefore fluency in both languages is a must

Key Responsibilities:

  • Preparing materials such as correspondence, manuscripts, minutes, finance documents, and general forms.
  • Printing, scanning, organising, transcribing, and distributing documents upon request, and/or coordinating with local copy centre to arrange for copying, custom reprographics/binding, and courier or other document delivery services.
  • Liaising with the Revenue Team to produce drafts, revisions and ensure the submission of client billings.
  • Reading and proofreading documents prior to distribution.
  • Coordinating and arranging meetings and conference calls.
  • Maintaining and tracking schedules and calendars for attorneys.
  • Coordinating travel and managing out of office support for attorneys and/or clients in a costconscious manner.
  • Processing and monitoring attorney expense reimbursements, reconciling phone charges, vendor bills, and cheque requests.
  • Organising and consistently maintaining attorney files in a timely manner (e.g. billing, expenses, client matter, etc.) according to firm standards.
  • Opening, sorting and distributing mail.

Requirements:


  • Fluent English and French (written and spoken).
  • Relevant secretarial qualifications or Executive Assistant experience.
  • Great customer service and interpersonal skills.
  • Experience in a law firm is desirable but not essential.
  • Experience fully managing an executive's calendar and travel arrangements.

Benefits:


  • Health insurance as well as group income protection and life assurance
  • Wellness programs (e.g. membership to HeadSpace, access to mental health services, wellbeing events, etc.)
  • Professional Development programs
  • Employee discounts
  • And more
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