Bid Co-Ordinator - Belfast, United Kingdom - Harland & Wolff

Description

Job Purpose:

• General support, including clerical and administrative, to bid and project teams.
• Information management of corporate, industry and sales data.
• General administration and support of the company Customer Relationship Management (CRM) software tool to correctly manage all data and provide agile and accurate business opportunity reports and statistical outputs.
• Oversee and perform the full range of activities with associated document management and response creation on bids and projects.

The Role:

• Provide effective and efficient coordination and administrative general support to the Sales / BD / GM team.
• Support PQQs and ITTs to win tenders and secure new contracts or funding, including customer bid/project web portal management.
• Work closely with internal and external sales reps, agents, and tendering portals to ensure that all potential qualifiable opportunities are identified and tracked.
• Support the Bid Manager in opportunity management and prioritisation.
• Support the administration of the company CRM system, produce suite of reports which support pipeline growth and opportunity conversion performance across all 5 target markets and H&W sites.
• Accurately take minutes from key Sales / BD meetings and reviews and issue them timeously to all relevant parties following each meeting.
• Ensure all actions are noted in the applicable Sales / BD action log and CRM after each applicable review meeting and distributed to all relevant parties.
• Ensure that the BID gateway governance process is adhered to at all times and associated documentation and sign-offs are complete.
• Work closely with the IT / Systems (IFS) team to ensure full system scoping and operability of the CRM system and deploy effective administration of same. Continually assess appropriate upgrades / improvements to aid data review, reporting and decision making.

Essential Criteria:

• Technical / Engineering, Business Studies, or Business Administration qualification.
• Experience working with databases.
• Experience in supporting bids and projects.
• Experience in stakeholder management.
• Experience in a customer facing environment.
• Familiarity, proficiency, and confidence with using full MS Office suite.

About you:

• Ability to work effectively across multiple priorities and teams
• Good planning and organisational skills with a methodical approach to work.
• Able to build effective and productive internal and external stakeholder relationships.
• Confident in challenging situations.
• Self-starter, able to work alone with minimal direction or as part of a wider team.
• Excellent time management.
• Driven to deliver results with commitment and enthusiasm.
• Polite and professional manner.

The Package:

• Competitive base salary
• Company pension
• 33 days holiday
• Life Assurance
• L&D opportunities