Travel Administrator - Toome, United Kingdom - Bell Recruitment

Bell Recruitment
Bell Recruitment
Verified Company
Toome, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Travel Administrator


Reports to:
Operations Manager


Benefits:
Competitive Salary, Career Development Opportunities, Holidays, Pension, On-Site Parking

Salary - £27,000 - £30,000


Contract:
Permanent

Our client is an Irish Mechanical, Electrical & Civil Engineering company. Based in Toomebridge, Northern Ireland we have been operating since 2015.

Today we employ 350+ employees across Europe and are fast building a reputation for providing cost effective solutions for our clients delivering construction projects to the highest standards.


Purpose:
We are looking for a competent Travel Admin to facilitate and oversee the travel, accommodation, and logistics requirements for our Operatives on placement throughout Europe


Key Requirements:
Practiced ability to communicate and negotiate effectively. You will be well-versed in supply management principles and practices. The ideal person will have great record-keeping abilities and a customer orientated approach.

Main Duties

  • Make plans for and execute mobilisation of New Recruits to Projects in Europe.
  • Make provisions for accommodation and transport, booking of Flights etc.
  • Communicate and instruct Operatives on T&C's of accommodation, and general
conduct.

  • Negotiate with Accommodation and Transport Providers. Agree T&C's in line with
company policy.

  • Daily Monitor of Employee Attendance, and Substantiation towards accommodation.
  • Monitor, substantiate and control costs for all engaged Logistics Suppliers.
  • Continuous review of Suppliers and control of Company Budget for same.
  • Periodic Travel to visit Suppliers directly and maintain and develop relationships.
  • Any other duties as requested or required by the Managing Director.
  • Manage the maintenance, preparation and routing of purchase orders
  • Maintain tracking spreadsheets to ensure accurate substantiation
  • Accommodating rotation and expenses requests for operatives ensuring this is inline with company procedures.
  • Manage fleet services and operations
  • Tracking miscellaneous transport reports
  • Prepare a monthly marketing budget sheet and present to the Accounts Department Sourcing new accommodation and scoping contracts Any other duties as requested or required by the Managing Director.
Essential Skills/criteria

  • Experience in customer services
  • Ability to work with little supervision and track multiple processes
  • Computersavvy with a working knowledge of logistics/HR software
  • Outstanding organizational and coordination abilities
  • Excellent communication and interpersonal skills
  • Experience in reporting and streamlining processes
  • Working to deadlines
Desirable

  • Proven experience as travel coordination
  • Knowledge of laws, regulations, and ISO requirements
  • BSc/BA in business administration, supply chain management or relevant field
Key Competencies

  • Attention to detail and commercial minded.
  • Ability to work on own initiative and as part of a team
  • Excellent communication skills including verbal and written skills
  • Professional personal presentation
  • Customer service orientation
  • Information management
  • Organising and planning
  • Attention to detail
  • Reliability
  • Flexibility

Main Relationships:

  • European Operations Manager
  • HR Business Partner
  • Site Supervisors

Job Types:
Full-time, Permanent


Salary:
£27,000.00-£33,000.00 per year


Schedule:

  • Monday to Friday

Work Location:
In person


Reference ID:
JBBR567
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