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    Short Term Filing Clerk - London, United Kingdom - Turner & Townsend Group

    Turner & Townsend Group
    Turner & Townsend Group London, United Kingdom

    3 weeks ago

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    Description
    Full-time

    That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.

    Every day we help our major global clients deliver ambitious and highly technical projects, in over 110 offices worldwide.

    Possessing experience in implementing document control procedures, setting up, configuring and managing Common Data Environments (CDE) / Electronic Document Management Systems (EDMS) at an administrator level.

    Management and configuration of CDE – Undertake configuration and day to day management of the system, adding and maintaining user accounts and security groups.

    Respond to ad-hoc requests from users to move or rename any incorrectly uploaded file / document.

    Interface with Project Team and other agreed stakeholders - Act as the main point of contact for all queries and requests relating to the CDE system.

    Provide CDE training and maintain training log – Organise and undertake regular training sessions on the purpose and use of the system for new users and refresher training for existing users.

    Provide training and guidance of file naming protocols. Create and maintain training logs.
    Provide advanced training – to super users and local administrators, covering advanced user and administrator CDE functionality.

    Maintain Container Configuration & Workflows – Undertake regular checks on file / document links across the system and fix as required.

    Develop and Maintain User guides – Prepare and update training packs, system user guides and quick reference sheets.
    Create new project set ups on CDE – Create new project sites and assign users.

    Support – Provide ad-hoc reports and information on system usage, compliance and assist with ad-hoc requests relating to user activity.

    Maintain User Directories, IM Protocol and File naming protocol – Update and maintain the user access matrix, IM and File naming protocols to reflect new projects and users of the system.

    Respond to ad-hoc requests relating to document management/CDE – Provide ad-hoc advice and guidance on use of the system and associated user guides and policy documents.

    Experience of a variety of different projects.
    User level experience of at least one other CDE / EDMS or similar system.
    Advanced Microsoft Office skills.
    Must be able to manage priorities according to the demands of the project environment.
    Skilled in presenting to groups and delivering training in a variety of mediums.
    Understanding of Building Information Modelling (BIM) in the context of Information Management and Document Control.
    To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

    We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

    Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

    It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process.

    No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

    Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property ofTurner & Townsend and arenot subject to payment of agency fees.

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