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- Assisting the Facilities Officer with the gathering, collating and management of FM related information, data and documentation. Particularly in relation to building maintenance defects, contractor site attendance, frequency and performance.
- Coordinate and support local site requests for FM services.
- Undertake inspections of the facilities to maintain high standards of house keeping.
- Raise works requests with the contracted FM service provider for Pre-Planned and Reactive maintenance requirements in line with Anglo American supply chain processes and policies.
- Support the Facilities coordinator in the management of visiting contractors and subcontractors delivering works on behalf of the FM department.
- Administrate the induction process for team members and visitors onto site through the Anglo American system and policy.
- Provide local support to other departmental service providers (e.g. HR team, Security team, Communications team, Executive Administrators, etc.).
- Coordinate incoming calls and enquiries to the FM team.
- Manage site post and the receipt of deliveries.
- Provide administrative services locally (e.g. maintaining stationary stocks, ordering furniture, coordinating multiple visitors and meetings).
- Take minutes and provide administrative support to the FM team as required. Qualifications:
- Excellent customer service through problem solving and interpersonal skills.
- The ability to communicate with a broad range of diverse customers and suppliers across a variety of platforms.
- Competent in administration and proficient in the use of Microsoft Office and IT systems, demonstrate a high level of attention to detail and produce and present accurate data and information.
- IOSH Managing safely would be an advantage.
Facilities Administrator - Redcar, United Kingdom - De Beers Group
Description
Job Description:Join us as a Facilities Administrator where you will be responsible for FM service delivery through day to day administrative duties supporting the Facilities Officer in the coordination of building users, visitors and contractors to buildings/properties within the Facilities Management portfolio.
Your key duties will include;