Executive Assistant - Glasgow, United Kingdom - Includem

Includem
Includem
Verified Company
Glasgow, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Job Title:
Executive Assistant


Hours and work pattern: 20 hours per week.


Salary:
£26,006 per annum
(pro rata)

Reports to:
Chief Executive


Base:
Glasgow Office. Hybrid working from both office and from home by agreement


Duration: 12 Month contract


Purpose of Role


We are looking for an Executive Assistant to perform a variety of high standard administrative tasks to support the executive team at includem.

The role will require, amongst other tasks, diary management, making travel arrangements and preparing a variety of reports.

Key to your success will be an expectation that you are well-organised, have great time management skills, with lots of common sense and to work independently.

In doing this, you will contribute to the efficiency of our organisation by providing personalised and timely support to executive members, enabling the organisation to better support the children, young people and families with whom we work.


Main duties and responsibilities

  • Provide comprehensive administrative support for up to 5 executives including scheduling meetings
  • Booking travel and accommodation
  • Act as point of contact among executives, employees, clients and other external partners
  • Screen incoming calls and distribute correspondence to colleagues as appropriate
  • Effectively take minutes during meetings
  • Provide timely information to our executive team, Board and external stake holders
  • Manage information flow in a timely and accurate manner
  • Perform any ad hoc duties as requested by your manager to contribute to support executive members at Includem

Additional Information
There may be an occasional requirement to travel to other includem offices.


Qualifications and Experience
This role would ideally suit someone with Level 6 | Scottish Credit and Qualifications Framework )

Previous experence in a similar role and sector would be a distinct advantage

Fluency in spoken & written English is essential


Job Type:
Part-time


Salary:
From £26,006.00 per year


Schedule:

  • Day shift

Ability to commute/relocate:

  • Glasgow: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • PLEASE SUBMIT AN APPLICATION VIA INCLUDEM.ORG, AN APPLICATION SUBMITTED ON INDEED WILL NOT BE FULLY CONSIDERED.

Education:


  • Certificate of Higher Education (preferred)

Experience:


  • PA: 3 years (required)

Language:


  • English fluently (required)

Licence/Certification:

  • Driving Licence (preferred)

Work authorisation:

  • United Kingdom (required)

Willingness to travel:

  • 50% (required)

Work Location:
Hybrid remote in Glasgow
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