Administration Assistant - Cramlington, United Kingdom - Cramlington Learning Village

Cramlington Learning Village

Verified Company

Cramlington, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

CRAMLINGTON LEARNING VILLAGE

Job Title:
RECEPTIONIST/ADMINISTRATION/SUPPORT ASSISTANT/ ATTENDANCE

Reporting To:
EXAMS, COVER AND OFFICE MANAGER/ATTENDANCE MANAGER

Contract Type:
PERMANENT - SCALE 3

Clients/ Liaison with:
Small number of staff as necessary

Duties and key result areas:

Organisation:

Assist with the organisation of the work of a small group or team of staff, delegating work appropriately, providing clear guidance and motivating staff to achieve service objectives and quality standards

Contribute to the induction, appraisal, training and development of less experienced colleagues, acting as coach and mentor as directed
Deal with complex reception/visitor matters
To act as lead first aider, providing effective First Aid support to students and others
Contribute to the planning, development and organisation of support service systems/procedures/policies
Assist with school trips/events etc
To help students improve their attendance at school by supporting the work of the Attendance

Manager

To support with daily attendance spot checks
To provide administrative support to the Attendance Manager and Learning Managers
To check registers, log details and inform parents of absence within all year groups
To assist students to reintegrate after absence
To liaise with other agencies to ensure attendance records are accurate
To provide administrative support to the Office Manager.

Administration

Enforcing vetting procedures, obtaining vetting details e.g. DBS details, Photographic ID etc. for the Single Central Record in line with schools safeguarding procedures.
Develop administrative systems in order to meet specific local requirements
Manage manual and computerised record and information systems e.g. Bromcom
Analyse and evaluate information and produce reports and information as required
Undertake typing and word processing and complex IT tasks e.g. handling specific school based record systems and databases
Provide personal, administrative and organisational support to other staff
Monitoring of uniform stock levels, sales, and update of the uniform stock list spreadsheet
Support the organisation and scheduling of school photograph days
Providing general administrative support to the Senior Management in the Junior Learning

Village and Senior Learning Village

Provide administration support for the Exams, Cover and Office Manager
To assist with the processing and checking of external examination entries
To book external invigilators
To access archived school results via internal filing systems and external websites
To assist in the briefing of external supply teachers on their arrival, prior to deployment within school
Providing a comprehensive reprographics service including the production of complex documents i.e. production of conference booklets and external training materials
Maintaining adequate stocks of paper and consumables to ensure all reprographics requests are met
Producing monthly accounts to record reprographics and paper usage by Department, and submitting these to the Finance Department on a monthly basis
Liaising with reprographics leasing companies and their Engineers to resolve breakdowns.
Responsibility for the school post system, including the franking of all out-going mail and the postage of recorded and couriered parcels
Maintaining the credit upon the school franking machine to ensure that sufficient credit is always available.
Monitoring the stock levels of envelopes and re-ordering when necessary.
Provide regular secretarial and administrative support to the Attendance Manager
Assist with more complex support work to investigate, collate, record, manipulate, extract and distribute data in accordance with predetermined boundaries or as instructed
Arrange and co-ordinate room bookings.
Arrange meetings, attending and taking accurate, straightforward notes as requested
Ensure care and reconciliation of petty cash and other amounts of cash or cheques
Support Headteachers PA / School Manager in collecting and processing vetting documentation for new staff.

Resources

Operate relevant equipment and complex ICT packages
Manage any retailing activity that takes place within the school e.g. uniform sales.
Provide advice and guidance to staff, pupils and others
Undertake research and provide information to inform decisions

Responsibilities

Comply with and assist with the development of policies and procedures. Reporting all concerns to an appropriate person.
Support the school's policies that ensure equality of opportunity
Contribute to the overall ethos of the school
Establish constructive relationships and communicate effectively with external agencies
Attend and participate in regular meetings
Participate in training and development as required.