Executive Administrative Assistant - Greater London, United Kingdom - LevelUP HCS

Description

Job Description

This role would suit an experienced Marketing Team Assistant/Executive Assistant, who is highly organised and used to working in a fast-paced corporate environment, supporting a high-performance team, with constantly shifting priorities. Reports to the Head of EMEA and Asia communications.

Responsibilities

• Covers organisational and administrative aspects of the team's function
• Managing expenses submission process, travel arrangements, and the diary of the Head of EMEA & Asia Communications
• Handling invoices and third-party contracts in a timely manner, working with relevant internal cross-function teams
• Ensuring the firm's retained PR agencies across EMEA and Asia provide media briefing notes ahead of spokespeople engagements with media
• Collating and sending out daily media coverage roundup reports to internal distribution lists
• Drafting weekly/monthly team updates for executive meetings
• Managing and keeping up to date the annual log of all media activity and requests received by the in-house Communications team
• Adding reporters to distribution lists and sending on research notes to press
• Keeping an up-to-date calendar of industry awards
• Keeping on top of details on upcoming deals and transactions which might need proactive media outreach
• Provide support on additional team projects and initiatives

Qualifications

• At least 4 years of administrative experience
• Ability to multi-task, prioritise conflicting requests and manage time
• Quick learner and strong attention to detail; excellent organisational and administrative skills
• Previous experience of financial services/ media relations would be an advantage
• Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)