Legal Secretary - City of London, United Kingdom - Hartbrooke Associates Ltd

Description

Job Description

Senior Legal Secretary/Practice Assistant Employment Part-Time - 3 days per week -Wednesday to Friday. (Job Share)

City of London

RANGING - £45,000 - £48,000 maximum Pro Rata+ Excellent Benefits including Bonus and Hybrid Working

An exceptional Legal Secretary/Practice Assistant is required to join the Employment team supporting 2 Partners, 2 Senior Associates and wider team within this prestigious Law firm in the City of London. This will be a job share following a full-time colleague returning part-time after Family leave. The Practice Assistant will have a track record of working at Senior level within a law firm and now seeking a fresh challenge or wishing to switch to part-time hours.

You will ideally be working within this Practice area of Employment and experience of Tribunal would be highly advantageous, although those with a track record of working in the practice area of Employment or have transferable skills and a genuine interest in this field will be considered.

Consideration will be given to those who have experience in other practice areas and can demonstrate excellent adaptable skills and aptitude. The ideal PA will need to be able to demonstrate working at HOD or Partner level and be positive, proactive, and organised, with good attention to detail and able to take on a myriad of duties working to deadlines. If you relish working in a busy environment, then this opportunity could be just the next step in your career. Hybrid working is currently in place with 2 days in the office and 3 days working from home. Our client is ideally looking to hire and offer this role as quickly as is possible, so please apply online to register and be considered for this exciting opportunity.

As Senior Legal Secretary/Practice Assistant your responsibilities will include:

Effective and proactive diary management including planning and awareness of the Fee Earners workload. Setting up appointments andtravel arrangements as required

Processing applications, forms, and searches with minimal supervision

Opening and closing new client matters and carrying out due diligence checks. Preparing AML documentation and obtains relevant

*Documentation from clients in a timely manner, as required by Fee Earners including conflict searches

Creating typed work of a high quality, formatting in accordance with house style, at high speed, with accuracy and following internalguidelines

Providing assistance in the delivery of marketing communications, and records all business development meetings in InterAction

Providing excellent service to clients, both internal and external, in a timely and professional manner, presenting a positive image of the Firm atall times

Monthly billing and invoice preparation for the Fee Earners

Document production as required, proof-reading, track changes/amendments

Preparing both manual and electronic bundles for cases and court

Researching new clients/contacts and collating papers required for client meetings, and conducting basic research for the fee earners

Liaising with both internal and external stakeholders and relevant third parties.

Maintaining regular file management, to ensure all files are up to date, closed and archived, as appropriate and keeping accurate records of allfiles and sending to off-site storage

Personal Competencies:

You will need to be able to demonstrate good interpersonal and communication skills, delivering a high-quality and efficient service. You will also have:

Previous or current secretarial experience ideally working in Legal and in Employment, but transferable skills from another practice areas will be considered

Are flexible, reliable, co-operative and has a professional approach to work

Work as a positive, friendly, and helpful team player

Ability to work under pressure, manage conflicting workloads, prioritise well and work to deadlines

Able to work as part of a team in a collaborative manner

MS Office knowledge and minimum typing speeds of 60wpm

Have Transferable systems skills or ideally knowledge of InterAction, Intapp or BigHand

Minimum of 5 GCSEs Grade C or above or equivalent

Benefits:

As well as a competitive salary, the successful Senior PA/Practice Assistant will also receive:

Excellent Pension, Private medical, dental insurance & life cover as standard, plus many additional and optional benefits

25 days holiday pro rata + option to buy 5 additional days pro rata, discretionary days given by the firm at Christmas

Hybrid flexible working with two days in the office and one working from home and with all equipment supplied

Additional benefits apply

** Please be aware that due to volume applications we are unable to respond individually to applications and therefore if you have not heard from one of our team within 3 working days, then your application will have been unsuccessful on this occasion. We welcome future applications to roles that we advertise

To apply, please click on the button and send your Cover Note / CV with your contact details to us.

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