Executive Assistant - Birmingham, United Kingdom - Gloss

Description

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

This role will be office based in Birmingham, UK.

Responsibilities

• Calendar management for executives
• Account Management
• Internal Project Management
• Research for projects
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives
• Meeting and greeting clients
• Scheduling meetings and appointments
• Answering and forwarding calls
• Organising all company travel arrangements including flights, hotels and travel itineraries
• Dealing with incoming and outgoing post
• Provide general administrative and clerical support to Directors
• Raising purchase orders for company procurement
• Dealing with incoming bills and reconciling against purchase orders
• Attend meetings with clients for account support & on board process
• Will have to call clients to update them on progress of the marketing team
• Travel to office locations
• Excellent english
• Gloss social media content and schedule

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

Advantageous

• Ability to use the Adobe Creative Suite & Canva
• Knowledge of Social Media