Administrative Assistant - London, United Kingdom - TalentYard Ltd

Description

One of our favourite clients and fast growing recruitment agency focused on the offshore market is currently looking for a Project Coordinator to support their Senior Account Manager.

They are a brilliant company to work for, very collaborative and down to earth with a great range of benefits and regularl socials etc.

including an annual trip abroad.


Duties and Responsibilities of role:

Travel administration:
Responsible for sourcing, organising, booking, tracking, and handling travel requestsEnsure that travel needs are met within the constraints of the travel budget set by the clientCommunicate with freelancers, clients, and travel suppliers, making sure that the travel suppliers understand what requirements must be met and review all of the bookings for accuracy, cost-effectiveness, and policy adherenceProviding and researching travel options and providing final itineraries to freelancers and other stakeholdersVisa administration:Collate visa paperwork for clients; sending instructions to the freelancer, chasing the freelancer for completed paperwork, assisting the freelancer with any questionsAssist with research for visa/entry requirements for projects in new locationsCourse bookings:Arrange required training courses for freelancersIdentify suitable training centres (phoning up/researching online)

Booking courses and sharing all relevant details with the freelancersOrganise hotels if requiredLiaise with relevant internal and external stakeholders to ensure costs are approvedProject related administration:

Collating all relevant offshore certificates and documents to be sent to clientsAssist the Senior Account Manager in ensuring all required information is on file for contractors placed.

E.g. Emergency contact forms, references etc.
Responding to admin queries from freelancers, e.g.

providing templates for them to invoice correctlySetting up interviews for freelancers when requiredDatabasing:
Updating and adding new freelancer files to our CRM with their experience and other relevant information from their registration details

Internal Administration:

CV formattingIssuing purchase orders & contractsAd-hoc projectsBenefits:25 days annual leave (excluding bank holidays)Pension schemeCycle to work schemeCreative socials (sports activities, nights out etc.)Your birthday off after 1 yearChristmas trip abroadFree fruit, tea, and Nespresso coffee3 paid days off for volunteeringSick payTraining, development and growth opportunitiesAccess to an online mental health support and business coaching platformUnlimited, round-the-clock remote GP appointmentsHealth MOT, an annual at-home blood test checking for 20 different health markers, followed by a comprehensive health report and discussion with a GPThere is huge scope for progression in the role too- to an Account Manager position or within the Operations team.

The right candidate will be a graduate with some office experience.

Someone with excellent communications skills, a fast learner and able to multitask.4 days in the office/ 1 day from home.

Salary £28,000 (max)