- ensure the smooth and efficient running of the DGs diary, handling requests and invitations, working closely with other Private Offices and prioritising between conflicting requirements;
- develop strong relationships with officials of all grades within the Department;
- manage the DG cycle of external engagement with key stakeholders;
- provide administrative support including inbox management, booking travel and accommodation; managing expenses and Transparency Returns;
- support the continuous improvement of office processes both within and outside of their immediate responsibilities.�
- Excellent organisational and prioritisation skills, with the ability to work effectively across a range of tasks and under pressure.
- Excellent communication skills (written and verbal).
- Strong interpersonal skills and the ability to interact confidently and professionally with stakeholders of varying seniority.
- Ability to work collaboratively to resolve difficult issues.
- Good judgement, including political antennae, to manage situations independently and understand when to escalate and how.
- An understanding of how a Private Office operates.
- An interest in the work of the Department.
- Managing a Quality Service
- Communicating and Influencing
- Delivering at Pace
- Working Together
- Flexible working arrangements and hybrid working - DCMS staff work on a flexible basis with time spent in offices, and time spent working from home.�
- 5 days annual leave on entry, increasing to days after 5 years� service.
- A with an average employer contribution of 27%
- Access to the Edenred employee benefits system which offers discounts to popular retailers and access to various useful resources such as financial and savings advice
- 3 days of paid volunteering leave.�
- Up to 9 months maternity leave on full pay + generous paternity and adoption leave.
- Staff reward and recognition bonuses that operate throughout the year.�
- Occupational sick pay.
- Active and engaged staff networks to join including the LGBT+, Ethnic Diversity, Mental Health and Wellbeing and Gender Equality Networks.
- Exceptional learning and development opportunities that you can explore alongside your day to day work.
- Season ticket loan, cycle to work scheme and much more
Diary Manager to the Director General for Strategy - London, United Kingdom - UK Civil Service
Description
Job summary
This role sits in the friendly and hard working Strategy & Operations DG Private Office, alongside the Private Secretary & Head of Office and the Assistant Private Secretary. We work closely and collaboratively with Directorates across the DG group.�
Our office is part of the wider Private Office and Ministerial Support & Parliamentary team, within the Corporate Strategy directorate. We work closely with other Private Offices, which serve the Permanent Secretary, Policy DGs, Ministers and Special Advisers, to advance the department�s policy and delivery agenda.�
Our team is crucial to the successful running of the Department - we help senior officials to deliver high profile ministerial priorities and ensure the effective operation of the department. Working in our team you will gain a strong understanding of the inner workings of a major Whitehall department and gain experience of delivering priorities first-hand.�
Job description
We are looking for a highly organised and enthusiastic individual to join the Strategy & Operations DG Private Office as a Diary Manager. This is an opportunity to work in a fast-paced office supporting the Director General to deliver high profile ministerial priorities. The position will be challenging and rewarding, managing a busy diary, ensuring it suits the needs of the Director General and consistently managing competing priorities.�
The successful candidate will be exposed to senior leaders and corporate and policy teams across the department, and will be expected to work with counterparts in other Private offices. �There may also, at a later stage, be the opportunity to take on more stretching work to develop within the role and across the portfolio. �
The successful candidate will be expected to:
Person specification
The ideal candidate would have the following key skills and experience:
Essential requirements
Desirable skills
Behaviours
We'll assess you against these behaviours during the selection process:
Benefits
Alongside your salary of �29,135, Department for Culture, Media and Sport contributes �7,866 towards you being a member of the Civil Service Defined Benefit Pension scheme.DCMS values its staff and offers a wide range of benefits to everyone who works here. We�re committed to developing talent, and supporting colleagues to have great careers in our department. To support with that, some of the benefits we offer include:
Terms and conditions at SCS grades will vary. Those applying for SCS roles should refer to the candidate information pack for more information on terms and conditions.