Team Administrator - London, United Kingdom - BNP Paribas

BNP Paribas
BNP Paribas
Verified Company
London, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description
TEAM ADMINISTRATOR (LONDON - BUILDING CONSULTANCY) (


JOB NUMBER:
LON2091)


The Role
***This role is to provide administrative support to the fee earners in the London Building Consultancy team.


Responsibilities:


  • Produce quality documents ensuring a high standard of accuracy and presentation is maintained.
  • Make travel arrangements, making cost effective decisions.
  • Assist with calendar management, scheduling meetings to allow for travel time and booking internal meeting rooms.
  • Research and book restaurants and send calendar invites to clients.
  • Deal with correspondence and compose written replies on behalf of the team. Take followup action where appropriate, redirecting if necessary.
  • Draft and type documentation including letters, schedules and reports of a complex nature.
  • Operate a bringforward system for the team and ensure ready access to all relevant papers and supporting documentation for meetings.
  • Make bookings for venues, refreshments and equipment.
  • Receive telephone calls on behalf of the team, respond to enquiries where possible or refer the enquiry if appropriate.
  • Produce professional services invoices on Dynamics, help with recovery of overdue invoices and data inputting for the processing of invoices for payment by the accounts team
  • Complete KYC and onboarding on behalf of the team
  • Maintain and update filing system, sending files to archive.
  • Input expenses.
  • Support the preparation of new business proposals and pitches, and the production of high quality pitch documentation.
  • Prepare internal presentation documentation.
  • General administrative tasks such as post processing, photocopying, scanning and filing

Person specification

Qualifications

  • Educated to A level standard or equivalent

Experience & skill set

  • Excellent communication skills, both written and spoken
  • Previous team administration experience within a busy, demanding environment
  • Excellent practical use of MS office suite of products Word, Excel and PowerPoint
  • Literate and numerate, with an eye for detail and presentation.
  • Enjoys working in a team environment.
  • Organised and confident, having good interpersonal skills and an approachable demeanour.
  • Able to prioritise workload, complete and meet tight deadlines.
  • Selfmotivated and have confidence in one's own ability.
  • Logical, systematic and have an organised approach.
  • Conscientious and thorough.
  • Ability to multitask
  • Previous team administration experience within a busy, demanding environment
  • Excellent practical use of MS office suite of products Word, Excel and PowerPoint

_ We are proud to offer award-winning benefits to support and reward our employees_

_ Heath & Leisure:
__ Private medical cover, 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, c_ycle to work scheme, _eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, _great company culture and social events (including sports teams, charity events, art pass), perks at work_


_ F__inancial:
_**_ Pension, life assurance at 8 x basic salary, group income protection, long term disability insurance, interest free season ticket loan, bonus scheme - you will be eligible to participate in the Company's Bonus Scheme, share incentive plan, financial and mortgage advice_


Primary Location:
GB-ENG-London


Job Type:
Standard / Permanent


Job:

FINANCIAL AND TECHNICAL EXPERTISE

Education Level:
Other Degrees / Certifications / Vocational, Technical or Professional Qualifications


Schedule:
Full-time
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