Programme Assistant - Oxford, United Kingdom - University of Oxford TSS

University of Oxford TSS

Verified Company

Oxford, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Location:

Oxford City Centre
Category:
Administration
Vacancy Type:
Fulltime (temporary)
Pay rate:
£13.56 per hour + Holiday Pay
Web advert
Vacancy ID 1575
We are recruiting for a temporary

-
Programmes Assistant to work at one of out centrally based departments starting ASAP for approx. 12 weeks working 36.5 hrs p/w and paying £15.60p/h + Holiday pay.

Duties include:
ensure that administration, preparation and delivery of executive education courses is executed to the highest standards.

- liaise with speakers and contributors to obtain teaching requirements and materials within set deadlines.
- carry out all aspects of course administration to a high standard, including finding and booking venues, preparing course materials, booking accommodation, responding to inquiries from participants.
- communicating clearly and concisely in a timely, professional, and effective way with a wide range of stakeholders including faculty, guest speakers, participants, off-site venues (both UK and abroad), contractors and support staff.
- to book accommodation, transport and travel related elements, catering, arrange enrichment activities (theatres, college dinners etc.) working with both internal and external suppliers
- maintaining and updating specific online learning platforms (training will be provided.)
- creating and proofing all programme materials, inclusive of handbooks, certificates, badges and tent cards.
- collection and analysis of course feedback, and help to ensure that it informs course design and delivery.
- development of marketing materials and content for social media in support of programmes.

Essential Selection Criteria
Familiarity and experience of administrative processes within University of Oxford.
Outstanding organisational and administrative skills: able to prioritise a busy workload, meet deadlines, work independently and as a supportive team member, successfully managing projects to their conclusion.
Proven ability to work accurately to a high standard.
Experience of planning and logistics, possessing effective time management ability with emphasis of multitasking to multiple deadlines.
Excellence in a customerfacing role, and an enthusiasm for meeting people and crosscultural awareness.
Experience working independently, as a supportive member of a team, with the ability to use own initiative and to solve problems, at times within a fastpaced environment.
Strong interpersonal and communication skills in a professional setting, both written and oral.
Entrepreneurial and cando approach: independent, selfstarting, highly motivated, confident in working with a high degree of independence and with mínimal direction, able to organise own workload and work to deadlines.
A track record of using your skills in administration and project management to communicate and expand your organisation's work with demonstrable results.
Is committed to advancing diversity and inclusion