Global Mobility Assistant - Milton Keynes, United Kingdom - Vertex Associates - Accountancy and Finance Recruitment

Description

Our client is a fast-growing Financial Services business who are looking to hire a permanent Global Mobility Assistant, in coordination with Heads of HR and other HR colleagues with similar responsibilities globally.

• Act as a first point of contact, working with local HR and Resourcing teams to encourage and support global mobility ensuring this plays a key part in talent acquisition.
• Maintain accurate data on and off system to ensure due diligence and enable reporting.
• Manage global mobility requests alongside our providers, Tax, HR Operations, Recruitment, and Risk to achieve early notification and action, adhering to the global mobility policy and minimising any potential risk.
• Support and influence stakeholders, advising Partners, HR Operations/Recruitment teams on the immigration needs of both prospective and current employees.
• Complete all work related to short/long term assignments, relocations/transfers, new hires (as applicable) and assist with international client secondments into or out of London, including preparation of proposals, cost forecast and relocation and immigration work.
• Work closely with payroll provider as required. Working with international offices and HR teams to ensure the global mobility policy is adhered to, tracking any exceptions, and escalating where necessary.
• Manage and improve global reporting of inter-office assignments.
• Work with external Tax and Payroll Advisors to ensure they are provided with the requirements of any assignments, relocations, or short-term business visits.
• Meet home office sponsorship licence requirements with SMS notification, including annual licence allocation.
• Administering Immigration files of sponsored workers to ensure these meet requirements.
• Notify immigration provider as required to work through cases and ensure compliance.
• Monitor expiry dates of visa's and work permits, managing new visa requests and extensions.
• Work with Reward on relocation packages and policy for international assignments.
• Continuous review of the process to ensure meets requirements is fit for purpose and adhered to consistently.

Required Experience:

• Previous experience of having worked in an HR Shared Service environment.
• HR experience and knowledge of HR policies and processes.
• Strong coordination and organisation skills - processes, procedures, data and documentation.
• Exceptional communication skills, listening, written and spoken to understand and articulate solutions.
• Stakeholder management, able to build and maintain professional relationships and influence confidently.
• Self-motivated and able to take personal responsibility to deliver results.
• High level of self-awareness and personal standards/attention to detail.
• Able to multi-task and deliver to demanding and conflicting deadlines.
• Great team player with a professional and proactive approach.
• Continuous improvement mindset and approach.