Project Support Assistant - Bristol, United Kingdom - Hoop Recruitment

Hoop Recruitment
Hoop Recruitment
Verified Company
Bristol, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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Description

Hoop Professional Services has an opportunity for a talented and driven Project Support Administrator to join a global and leading organisation for a temporary period of 6 months, with a possibility of extension.

As a Project Support Administrator, youwill be working within the Project Support Function for the UK and supporting Project Administrators across the UK with varied administrative tasks as required.

This is an excellent opportunity for an individual who is highly organised, possesses excellentcommunication skills, and is able to manage their own time and prioritise efficiently.

Our client offers a vibrant, fast-paced work environment where you will be part of a team that is passionate about delivering successful projects across a range of markets.

The company culture is collaborative, supportive, and rewarding, with a focus on professionaldevelopment and growth.


Responsibilities:

As a Project Support Administrator, you will be responsible for:

  • Supporting Project Administrators with various tasks, such as formatting, data input or analysis, and proof-reading of documents for publication.
  • Preparing and distributing project materials (e.g., presentations, progress reports).
  • Formatting and proofreading large reports.
  • Helping to set up project meetings, agendas, and record minutes.
  • Requesting utility searches for E&H portfolios.
  • Arranging and attending team meetings, to take minutes, and ensure appropriate facilities are organised
  • Organising, prioritising, and coordinating multiple work activities with the ability to meet deadlines.
  • Providing bid support.
  • Organising complex travel.
  • Arranging and attending team meetings/conferences as required, to take minutes, and ensure appropriate facilities are organised.
  • Managing project invoicing and payments.
  • Performing ad hoc project support, as required.
  • Other appropriate duties as agreed with Project Manager.

Requirements:

To be successful in this role, you must possess:

  • A professional and confident manner.
  • Excellent communication and client interaction skills.
  • Strong collaboration skills, able to drive and lead key projects.
  • The ability to negotiate in difficult situations, achieving a solution and balance wherever possible.
  • Proactive management of expectations.
  • The ability to inspire, motivate, encourage, and influence others.
  • Strong verbal and written communication skills, with excellent attention to detail.
  • A high level of proficiency in Microsoft 365, including Word, PowerPoint, and Excel.
  • Knowledge and understanding of Adobe InDesign and wider Adobe Creative Apps is desired
  • The ability to plan, problem solve, and use own initiative.
  • The ability to act with integrity and discretion.
  • A flexible, solutionoriented approach, demonstrating willingness to take ownership.
  • An understanding of business strategy to inform decisions
  • The ability to navigate a global organization and build effective working relationships.
  • Ownership of personal and professional development.
  • The ability to think and demonstrate continuous improvement.
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