Business and Commercial Administrator - London, United Kingdom - Recycleye

Description

A little bit about us

At Recycleye, we're using ground-breaking AI combined with automation extraction technology such as robots and air jets to support the profitable sorting of materials for recycling. We were founded in 2019, and have been growing rapidly ever since, with installations of our technology at leading waste management companies across Europe and the US. We partner with our clients to help them produce higher quality outputs, transforming the economics of waste sorting and recycling – it's all about our vision to turn the world's waste into resource. And our work has never been needed more. According to the OECD, only 9% of plastic waste has ever been recycled, so we're proud that our work helps to make the recycling of waste materials more attractive.

Be part of it – come and join us

Why choose to work at Recycleye?

Our team works together to grow and succeed, driven by our shared values of empowerment, inclusivity, and perseverance. We offer great benefits (which we think punch above our weight), built-in upskilling and unlimited holiday (yes, really). We know that our mission will be achieved by having the most passionate, driven, talented, and all-around best people on our team. So come and shape the future and help turn trash into treasure

The Role

We are looking for a Business Administrator to provide an efficient, high-quality coordination and support to the company's day-to-day functions.

Responsibilities Overview

1. Sales Administration
   • Support processing new contracts and sales
   • Maintain centralised database of client contracts
   • Maintain client records related to invoicing and bill payments
   • Onboarding of new clients
   • Completing Recycleye's due diligence obligations
2. Accounts Receivable
   • Prepare, send and store client invoices
   • Collaborate with other teams (Sales, Project Management) to ensure billing accuracy
   • Co-ordinate with clients to ensure the timely payment of invoices
   • Be the point of contact for all billing related queries, internally and externally
   • Report monthly on accounts receivable status
3. Financial Administration
   • Support in financial reconciliation to identify and address discrepancies in our accounts and other ad-hoc support
4. Wider business administration
   • Being the key point of contact for business enquires: answering the central number / monitoring our general and billing inboxes
   • Maintaining our insurance cover, updating and renewing as necessary as we grow
   • Overseeing our rent and utilities obligations (including Business Rates, Waste Collection)
   • General office administration duties
   • Managing hotel and travel bookings for conferences and events

Requirements

· Advanced knowledge of Excel (using financial formulas and creating spreadsheets for billing)

· Solid data entry skills with an ability to identify numerical errors

· Detail-oriented

· Excellent communication, interpersonal and negotiation skills

· Strong analytical thinking and problem-solving skills

· Good organizational and time-management abilities

· Previous experience in an Office Management of Business Administration Role

Even if you don't tick every box listed above but are motivated by our work and believe you can make a difference on our team, we'd really love to hear from you – so please do apply and drop us a note about what you bring We are particularly interested in hearing from you if your background enables you to bring a different perspective to our team.

Benefits

· An excellent salary that's both equitable and reviewed regularly

· Shares in the company – each and every Recycleyte is invested in our vision, and we want to give you the opportunity to do so as well, both in your day-to-day as well as in your long-term investment

· Progression: we are growing rapidly and excited for you to make an impact as we do so

· Unlimited holiday – actually, really, and truly (but with a minimum of 25 days)

· A welcoming and inclusive team environment with monthly company-wide socials

· Plenty of opportunities for training and personal development

· Healthcare coverage – Vitality is available from your very first day