Deputy Parish Clerk - United Kingdom - Society of Local Council Clerks

Description

Job Type: Part-time (Up to 18 hours per week), Permanent.

Working Hours: Monday to Friday (Flexible hours within the week), some evening work will be required to attend Council meetings.

About Us: We are a vibrant and close-knit community nestled in the heart of Buckinghamshire. Our Parish Council is dedicated to serving the needs of our residents and maintaining the beauty and vibrancy of Hazlemere.

Job Description: We are seeking a motivated and organised individual to join our team as Deputy Parish Clerk. Reporting directly to the Parish Clerk, the Deputy will play a key role in supporting the efficient operation of the Parish Council.

Key Responsibilities:

• Assist the Parish Clerk in preparing agendas, attending meetings, and taking accurate minutes.
• Handle correspondence, emails, and phone calls, providing timely responses and excellent customer service.
• Maintain and update Parish Council records, including financial documents, policies, and procedures.
• Assist with the organisation of community events, consultations, and public meetings.
• Manage the Parish Council's website and social media presence, ensuring content is up-to-date and engaging.
• Support the Clerk in the implementation of Council decisions and the execution of projects.
• Undertake general administrative tasks as required to support the smooth operation of the Parish Council.
• Assist in ensuring compliance with relevant legislation, including health and safety regulations.
• Support the Council's Committees as required.
• Engage with residents and colleagues from other council departments to address inquiries and concerns effectively.
• Utilise strong spreadsheet skills for data analysis and reporting purposes

Requirements:

• Excellent organisational and communication skills.
• Strong attention to detail and the ability to produce accurate written records.
• Proficiency in IT, including Microsoft Office suite and strong spreadsheet skills for data analysis and reporting.
• Ability to work independently and collaboratively as part of a small team.
• Previous experience in a similar administrative role is desirable but not essential.
• Knowledge of local government procedures and legislation would be advantageous.
• Ability to follow up on work and queries to ensure timely completion and resolution.
• Must hold a UK Full driving licence and access to own car.

Some of the benefits of working for us include:

• Free on site car parking.
• Access to a range of wellbeing tools and services.
• Excellent training package.

How to Apply:

If you are enthusiastic about serving your local community and possess the skills and attributes outlined above, we would love to hear from you. Please submit your CV and a covering letter outlining your suitability in the first instance to the Parish Clerk's email ( ).

Application Deadline: 22 May 2024. The Council reserves the right to close this advertisement before the specified date in the event of a sufficient number of applicants.

Interview date : Late May 2024 (subject to change)

Hazlemere Parish Council is committed to equality of opportunity and diversity in employment. We welcome applications from all suitably qualified individuals regardless of race, gender, disability, age, sexual orientation, religion, or belief.