Brand Experiences Coordinator - London, United Kingdom - ITV Jobs

ITV Jobs

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

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Description

Coordinator, Brand Experiences

ITV Studios

Permanent, full time

Office Location:
ITV White City, London (hybrid)

Closing Date: 8th January 2023

Why you should join us
TV Studios is a global home for handpicked individuals with the freedom to deliver the unexpected every day.

With incredible shows like The Voice, Love Island, Line Of Duty, Queer Eye and Snowpiercer, we have 60 labels in 13 countries and 90,000+ hours in our catalogue.

Our Marketing team is at the heart of ITV Studios, ensuring our brands and shows get primary consideration and competitive advantage.

Business overview per Business Area:

As part of ITV Studios Marketing, the Brand Experiences team is a multi award-winning in-house group of experts responsible for bringing our shows, our brand and our business to life for a range of audiences across the world.

We plan and deliver industry-leading, commercially-focused experiences that are totally aligned with Sales teams and customers worldwide.

In addition to this the team deliver a variety of label-led premieres, creative retreats and in-house Town Halls of all shapes, sizes and formats.

At the heart of it all, we create unforgettable experiences that connect with our audiences, elevate our brand and drive results.

This role entails

This new Coordinator will be the administrative foundation to the team, working across all planned activities to support and underpin the annual Brand Experiences plan and events for ITV Studios.

Key responsibilities:

Booking travel, accommodation and transport for speakers, clients, talent and other guests as required including managing car bookings onsite at events.
Preparing and coordinating all event documentation including PPT, google slides and keynote decks.
Researching event dressing, props, merchandise, stationary and purchase/ hire items as required.
Guestlist reporting using Salesforce and inbox management preevent for guest RSVPs.
Coordinating the shipment of collateral and events kit to events within the UK and internationally including packing kit, sourcing items and ordering and overseeing courier delivery.
Supporting in maintaining events equipment & storage for all items, ensuring a full detailed inventory.
Project administration: to include and as required scheduling project meetings and room bookings, production and distribution supporting meeting documentation, including agendas, post meeting status reports
Processing team expenses and raise and manage purchase orders across all projects
Maintaining the teams project folders to ensure that all events administration support is consistent throughout the year

To be considered for this opportunity you will need to demonstrate the following skills:

Minimum role criteria:

A passion to develop a career in marketing, media and events.
Excellent organisational & administrative skills with exceptional attention to detail
A positive can do attitude, willing to get stuck in no matter how big or small the task
A confident communicator with good written and verbal skills
Selfstarter, you will work well as part of a team, and on your own initiative
Passion and interest in what is hot, innovative and current in culture

The Key role criteria is as follows:

Confident with all Mac operating systems, G Suite, MS office including Excel and Powerpoint
Understanding of managing and creating databases and templates preferred
Understanding of organising international travel for delegates, talent and international shipment of event kit

Closing date: 8th January 2023
We want to be the most flexible employer in Media. We offer Smart working and we will support you and provide you the right environment and work/ life balance

We reach millions of people everyday, that's why having diverse talents and being an organisation where colleagues feel included is crucial to us.

We have various networks who celebrate and support our colleagues. We try to embed an inclusive mindset in everything we do.