Administrative & Procurement Officer - London, United Kingdom - Better Cotton

Better Cotton

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administrative & Procurement

Officer

Starting Date:
As soon as possible

Contract type:
Permanent, full time

Salary:
£30,100

Location:
London, United Kingdom

Application closing date: 3rd May 2023

Background
Better Cotton is the world's largest cotton sustainability programme

Our mission:
to help cotton
communities survive and thrive, while protecting and restoring the environment. In challenging times,
we are meeting the challenge head on. Through our network of field-level partners we have trained
over 2.5 million farmers - from the smallest to the largest - in 23 countries in more sustainable
farming practices. A quarter of the world's cotton is now grown under the Better Cotton Standard. We
have united the industry's stakeholders behind our efforts, from ginners and spinners to brand owners,
civil society organisations and governments. Everyone who cares about cotton and its sustainable
future can now be part of something better.

About this role
Better Cotton is now seeking an Administrative & Procurement Officer who will ensure the smooth
running of the London office and support the Procurement workstream. We are looking for an
enthusiastic, energetic individual who is eager to make a difference and will thrive in guiding and
supporting staff.

You will be responsible for managing day-to-day procurement tasks and work with your team to
develop IT solutions to automate and simplify these tasks, so being able to think outside the box will
come in handy. You will, indeed, join the Global Operations team which plays a key role in supporting
the daily global operations of the organisation and seeks to improve and facilitate how we operate

Some of your responsibilities

Suppliers and Contract Management (60%)

Day-to-day tasks & continuous improvement

Monitor and address internal support requests
Assist with the implementation of processes and policies, including: review documentation as

required; liaise with team members to support processes (Communications & Finance);
proactively identify areas for improvement as required
1 Administrative & Procurement Officer UK - April 20- Conduct financial & screening checks for potential supplier, on designated software or by

liaising with our due diligence partners

Coordinate the publication of Requests for Proposals onto the relevant website and redirect
Maintain an uptodate database of suppliers & active contracts

Day-to-day tasks & continuous improvement

Support the management of the internal Procurement Microsoft Teams channels to keep staff

informed about upcoming and existing policies and processes

Design training materials (written materials and videos) to guide staff through procurement
Offer oneonone training to staff, as required

Suppliers onboarding and contracting

Onboard new suppliers (database and preinvoicing financial checks) and prepare contracts as

required

Support the expansion of our supplier database more comprehensive and fit for purpose,

liaising with relevant staff members to understand the needs of the organisation

Draft contracts, liaising with staff, suppliers and our legal partners, as required
Complete and file procurement documentation related to each contract

Office Management (40%)

Purchase, manage and maintain office equipment and train staff on use as necessary
Purchase and keep uptodate inventory of office supplies
Manage office facilities and relationships with external service providers and periodically

review their value for money

Liaise with property management for all questions linked to building access, use, restrictions

and safety requirements, and ensure that all new and visiting staff are fully briefed

Welcome visitors and be the first point of contact for general queries to the London office
Assist in the on boarding process for new hires in term of equipment and office space
Develop and improve existing policies and processes relating to the use of the office and lead

their implementation

Coordinate the periodical review of the costeffectiveness, quality and sustainability of

suppliers

Profile
Skills, Knowledge and Experience

Essential _

2 Administrative & Procurement Officer UK - April 20- Existing experience in administration or in a relevant position

Proficient English (written and verbal); Better Cotton's language of operation is English
Excellent written and oral communication skills
Happy to provide support to others
Ability to work independently and to take initiative
Strong ethics & reliability
Solid working knowledge of Microsoft 365 package (Outlook, Word, Excel, SharePoint) or

evidence of picking up IT programmes and systems quickly

Excellent organisational skills, capacity to multitask and handle a set of different priorities
Experience communicating and working with a wide range of people from different

backgrounds and cultures
_Desirable _