Procurement Specialist - London, United Kingdom - Barclay Meade

Barclay Meade

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Contract review and management

To review new or existing agreements as required: Service Agreements, Corporate Partnerships, Licensing, Consultancy, Scopes of Works, Non-Disclosure Agreements or any other terms & conditions from a business and procurement perspective.
To recommend changes in line with the clients standard terms and policies. To optimise terms for business, tracking changes and adding explanatory comments.
To work with departments and external legal advisers on agreement evolution, where required negotiating directly with suppliers and other third parties to secure the best terms.
To identify key issues for escalation.
To keep agreement tracker up to date
To resolve open issues and produce final version for sign off.
To assist business owners to manage contracts to ensure suppliers and the client meet their contractual obligations. Identify and advise on risks that may arise through the operation of the contract.
Providing other contractual advice to depts as required.
Tendering goods and services.
To identify, plan and execute tenders. To track contracts and spend to advise depts of tender opportunities.
To initiate and/or support depts when tendering for goods or services. Liaising with internal stakeholders and suppliers, tracking and progress chasing, organising and chairing meetings both external and internal.
To produce analysis including total cost comparisons, recommendations and implementation of new supply arrangements. To produce documentation in Excel or Word as required.

Contract templates

To maintain the library of templated agreements: ensuring templates updated promptly in line with changes to policies or processes. To liaise with legal advisors as necessary. To communicate updates to organisation
To provide appropriate template to ensure correct supplier engagements. Where necessary to populate template with engagement details. To liaise with stake holder and negotiate supplier changes to templates.
To create variation agreements or data protection agreements as required.

Purchasing system

To support operation of the business Buying purchasing system across the organisation.

To be an expert user of the system:

Reviewing and approving new suppliers against procurement policy. Assigning appropriate spend categories.
Producing reports and analysis as required to identify trends, cost reduction opportunities and process improvements.
Any other system activities as required.

Procurement best practice

To research opportunities to develop new preferred supplier lists for goods/services. Monitor maverick spend and investigate barriers to spend consolidation.
Provide high quality advice to Heads of Dept, Managers and other staff on all procurement and contract management matters.
To promote procurement best practice across the business by liaising with departments on requests for policy advice, contract support and templated documents.
To monitor e commerce spend and be the supplier relationship owner.

Other duties

To manage and support direct reports to ensure they are able to achieve best performance.
Any other duties as may arise within the function of the Finance and Procurement departments, including deputising for the Contracts and Procurement Manager.