Personal Assistant - Cheltenham, United Kingdom - Commercial Ltd

Commercial Ltd
Commercial Ltd
Verified Company
Cheltenham, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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Description

The role


As a Personal Assistant (PA), you will work closely with the Managing Director (MD) to provide administrative support on a one-to-one basis, both professionally and personally.

You will play a pivotal role in helping them to make the best use of their time, and prove invaluable in helping support with the day-to-day running of the business.


  • Please note, this role will require regular travel in and around Cheltenham, including to our Cheltenham Head Office and the MD's house. A pool car will be made available for all travel._

Your responsibilities as a Personal Assistant will be:

Diary Management & Planning:

  • Be responsible and proactive for all diary management, both personally and professionally.
  • Research and document preparation for meetings and events.
  • Arrange all travel and accommodation for both business and personal.

Personal:

  • Be responsible for the purchasing and returning of goods.
  • Keep track of banking activities and pay invoices when required.
  • Be responsible for some of the coordination of the smooth running of the MD's home this includes dealing with utility companies, cleaners etc.
  • Liaise with multiple external stakeholders, both in the UK and abroad.
  • Book personal appointments.
  • Run occasional errands, e.g., collecting dry cleaning.

Support & Administration:

  • Book, prepare and set up internal and external meetings. Including catering as and when required.
  • Support with and prepare PowerPoint presentations.
  • Assist with Group wide project work and general administration as required.
  • Collate 11's and PDR's for the MD's direct reports and manage holiday requests and expenses.
  • Collate and submit the MD's expenses monthly.
  • Input commission, bonus, and overtime information in to Excel monthly.
  • Take notes and document actions from meetings.
  • Arrange the annual company Dubai trip.
  • Coordinate the 6 monthly BSI/ISO audits e.g. booking meetings, circulating minutes and actions

About you

  • Demonstratable experience in a PA and/or highly administrative role.
  • You will be highly organised, resilient, and proactive towards your work.
  • Demonstrate flexibility and showcase the ability to work under pressure and to tight deadlines.
  • The confidence to build partnerships and engage with a variety of stakeholders, including Directors and employees across the Group.
  • Be of an approachable nature always demonstrating professionalism and confidentiality.
  • You will flourish in an environment where you will work independently and as part of a team. This role also involves working closely with the People & Culture team.
  • Excellent communication skills with the ability to adapt at all levels.
  • A diligent attitude to work with exceptional attention to detail.
  • Competent in Microsoft Office packages, including Power Point

About us


We are proud to be a successful, purpose-driven organisation that is on an exciting journey to achieve an annual turnover of £100m by 2025.


We are a Business Services Group made up eight divisions; Office Supplies, Managed IT, Managed Print Services, Smart Technologies, Technology, Interiors, Commercial Foundation and PPE, Facilities and Workwear.


We invest in our people so they are experts in their field, excel within their environment and continue on a journey of growth and development, personalised to them.

We are #commercialbynature.


Benefits


We commit to ensuring all of our employees feel truly valued and appreciated for the work that they do, every day.

As a member of the Commercial tribe, you will receive the following:


  • A base salary of up to £32,500 per annum
  • Hybrid working structure with the flexibility to work from home for all or part of the week
  • A generous holiday allowance of 25 days plus bank holidays, which increases with length of service
  • An enhanced family leave package to support you and your growing family
  • Life Insurance that offers a payment equivalent to four times your annual salary
  • Access to confidential support through our Employee Assistance programme and wellbeing support including a 24hour GP service and physiotherapy
  • Other benefits such as charity volunteering opportunities, pension, cycle to work scheme, flexible working structure and more

Diversity & Inclusion


Together, we are committed to attracting, including, inspiring and developing our teams no matter their background, belief or way of life.

We embrace everyone's unique perspectives and create a genuine belonging for all.


Our employees are who we are and create the brand we are today; we make better decisions and create a consumer-focused environment.

We welcome all applicants regardless of your race, ethnicity, gender, religion, disability, age or sexual orientation.

  • Please visit our website for further information about us and to view our job applicant privacy notice._
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