- Producing and amending correspondence, documents, reports, deeds, attachments etc. from a variety of sources, in house style and in line with the Document Production systems/procedures
- Producing digital dictation
- Producing transcription including multi-voice
- Producing and amending PowerPoint presentations, organisational charts
- Producing mail merges
- Producing Excel spreadsheets and graphs
- Effectively using the Document Production workflow system to prioritise and deal with incoming and outgoing work
- Sense checking documents that have been produced to ensure they are correct, in line with house style and, where applicable, attachments have been included - please remove
- Liaising with the Document Production team leader and legal PAs, as appropriate, in relation to document production matters and queries
- Effectively managing workloads to ensure all deadlines are met and clients advised of progress
- Advising clients on the appropriate formatting and styles for their documents
- Providing an expert word support function to all areas of the firm
- Minimum 2 years Document Production experience
- Minimum 2 years legal experience
- Must Have fast and accurate audio typing/digital dictation experience
- Excellent knowledge of Word, PowerPoint, Excel and PDF Pro/similar
- Excellent formatting and numbering styles experience (including house style and multi level styles)
- Excellent digital dictation skills. - remove as duplication of above
- Excellent customer service skills - please remove
- Strong attention to detail
- Fast and accurate typing skills desirable - remove as duplication of above
- You will possess a proactive attitude, a "can do" approach and be a team-player.
- Be a self-starter with plenty of initiative and resilience, but who equally thrives in a team-based environment.
- Friendly and approachable with strong communication and customer service skills
- Possess a desire and willingness to learn and ability to learn new tasks quickly.
- 25 days holiday plus bank holidays
- Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV's, laptops and computers or household appliances.
- Life Assurance
- Private Medical Insurance
- Dental Insurance
- Health Assessments
- Cycle-to-work scheme
- Gym memberships
- Referral Scheme
Document Production Specialist - Greater London, United Kingdom - Williams Lea
Description
Job Description
Document Production Specialist
Job title: Document Production Specialist
Salary: £32,000 per annum
Location: London, Hybrid.
Contract: Permanent, Full time
Shifts: 37.5 hours, Monday –Friday, 9.30am - 6.00pm. (Flexibility across the hours of 8am and 9pm will be required for ad-hoc business needs, holidays and sickness cover)
Williams Lea seeks a Document Production Specialist to join our team in a leading London based law firm
Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms.
Built on a strong heritage, great client relationships and a talented team, Williams Lea is the trusted global outsourcing provider to clients in highly regulated environments.
Williams Lea serves clients in 20 countries across four continents and has 7,000 employees worldwide.
Purpose of the role
A document production specialist's role is to be an effective member of the document production team and provide fee earners with a seamless, professional, accurate and efficient document production service.
Key Responsibilities
Skill requirements
Person specification
REWARDS & BENEFITS
We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:
You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects
EQUALITY & DIVERSITY
The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a "protected characteristic" in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.
If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at
Please note: Due to the high volume of responses received for this role we will not be able to contact all applicants directly. If you have not heard from us in four weeks, please consider your application unsuccessful.