Project Executive - Crawley, United Kingdom - William Reed Ltd

William Reed Ltd

Verified Company

Crawley, United Kingdom

2 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Who we are:

We are William Reed.

We are the leading expert in the global Food & Drink industry.

Position:

Location:
Hybrid (2 days per week at our
Crawley office)

The responsibility and focus for this role is to provide administrative support to all departments within Exhibitions - Sales, Operations, Marketing & Features and to work closely with the Accounts Department to maintain correct sales ledgers/operations logs for accounting purposes.

There will be face-to-face activity with exhibitors at our trade shows when running the Sales Office operation during the Show open period.

Requirements:

Excellent time management and organisational skills
Strong administration skills with an eye for detail
Have the ability to hit deadlines and work well under pressure
Accurate record keeping
Enthusiastic, selfmotivated, proactive and outgoing
Good communication and presentation skills (inc telephone manner)
Ability to use own initiative / common sense / multitask
Be computer literate (Outlook, Word, Excel, Database Management)
Be able to work as part of a team
Possess patience and understanding
Have the understanding that longer working hours will be required in the weeks prior to the Shows

**Responsibilities: - Processing and amending contracts (Using STEPS procedures)

Database management
Keep sales plan up to date on Illustrator dealing with Sales Team's ongoing requirements
Customer service calls
Updating exhibitor lists on websites
Dealing with general enquiries and sending out general correspondence
Chasing forms from exhibitors manuals
Chasing exhibitors to action Marketing & PR activity to encourage exhibitor selfpromotion.
Collating Food Sampling Forms
Sales Office management onsite
Contract and Floorplan auditing
Provide general administrative support for the shows
Design work passes, Exhibitor Party invitations, Exhibitor Information Leaflets
Keeping sales ledgers/operations logs up to date
Regular monetary auditing
Sending out Dot Mailers on behalf of the Sales Team and logging results.
Cover Ad hoc administrative tasks in the absence of the Project Manager

Other information:

Company Benefits Include:

25 days annual leave in addition to bank holidays

- increasing by one additional day after 6 years, up to a maximum of 30 days.

An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you At William Reed, we call this our "MeDay".
A volunteer day to take for supporting a chosen charity and giving back to the community.
Opportunity for hybrid working
Contributory Pension
Life Assurance Scheme
Group Income Protection
Enhanced familyfriendly leave pay entitlements
Wellbeing benefits, including: A health care cash plan, Employee assistance programme and a 12month wellness calendar for companywide health, wellbeing, diversity & inclusion awareness dates.
Cycle to Work Scheme
Electric Car Scheme

We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees.

Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.