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- Act as the first point of contact, managing correspondence and phone calls.
- Manage diaries, organize meetings, and schedule appointments.
- Coordinate travel arrangements, transportation, and accommodation.
- Organize events and conferences.
- Provide reminders for important tasks and deadlines.
- Compile and prepare reports, presentations, and correspondence.
- Manage databases and filing systems.
- Implement and maintain administrative systems and procedures.
- Liaise with suppliers and clients.
- Assist with miscellaneous issues.
- Organize the Director's personal commitments, including childcare.
- Remind the Director of personal commitments.
- Promptly gather information from the Director.
- Handle company registration for SA and deal sourcing.
- Manage Sas and HMO properties.
- Pay bills and set up direct debits.
- Set up insurance for applicable properties.
- Apply for HMO Licenses for new properties.
- Apply for planning permission.
- Prepare receipts for monthly accounting.
- Maintain a weekly timesheet/report.
- Engage a social media person for company accounts and project updates.
- Manage procurement for all projects.
- Plan marketing and advertising for Sas and HMOs.
- Arrange meetings with key stakeholders in ongoing projects.
- Set up showrooms in properties.
- Market rooms and properties before availability.
- Advertise on platforms like Open Rent and Spare Room.
- Conduct open house viewings.
- Establish a CRM system (Mailchimp) and WhatsApp group for investors.
- Follow up and chase the power team on ongoing and future projects.
- Write investor agreements and loan agreements.
- Source property deals, including BRR, commercial and residential projects, R2HMO, R2SA, and developments.
- Set up a foundation to support charities.
- Ensure all properties adhere to government legislation and keep accurate records.
- Discretion and trustworthiness due to handling confidential information.
- Flexibility and adaptability.
- Strong oral and written communication skills.
- Exceptional organizational skills and the ability to multitask.
- Proactive and initiative-taking approach.
- Proficiency in standard software packages, including PowerPoint and Excel.
- Excellent interpersonal skills.
- Detail-oriented and focused.
Executive Assistant - Coventry, United Kingdom - Multi-Trades Recruitment
Description
Multi-Trades Recruitment is looking for a Executive Assistant with Property Management Experience.Working Hours - Mon - Fri 09:00-13:00 (Flexible)
Work Location - Home Based/ Coventry Area.
Position: Executive Assistant with Property Management ExperienceWe are seeking a highly organized and experienced Executive Assistant with a background in property management to provide comprehensive support to our Director. The successful candidate will be responsible for handling administrative tasks efficiently while also managing various property-related responsibilities to ensure smooth operations. Responsibilities: Administrative Support: