Fleet Services Co-ordinator - Manchester, United Kingdom - NHS Blood and Transplant

    NHS Blood and Transplant
    NHS Blood and Transplant Manchester, United Kingdom

    2 weeks ago

    Default job background
    Permanent
    Description

    Administrator - Fleet Services

    The Fleet Services team provide national support to all aspects of driving vehicles, compliance and training on NHSBT business use. As a team we provide support to front line blood donation, transport and marketing teams to ensure availability of the best equipment to keep the organisation running.

    You will undertake an extensive induction and training programme and receive ongoing development to support you in your role and achieving your career ambitions.

    This diverse role plays a vital part in ensuring remote based Blood Donation teams are compliant with road transport legislation and training for the driving role associated with the teams. This role is vital to ensuring the safety and best practise of our colleagues and provides a real sense of satisfaction in having helped support this vital lifesaving service.

    The versatility of the role means there are always new challenges which provide a stimulating working environment and the team are both professional and friendly providing a great place to work.

    Main duties of the job

    In this role you will be working as a key administrator/operational resource for the Fleet Services team resolving day to day issues at local and national level for Blood Donation Logistics requirements. Your responsibilities will include :-

  • Undertaking administrative and operational planning, organising and acting as first point of contact for a range of customers and internal colleagues
  • Maintaining a project library, databases and resource for the Fleet Services team.
  • Assisting in ensuring our compliance for transport legislation.
  • Building strong links with Logistics, Blood Donation departments and other NHSBT departments to ensure collection and dissemination of reports and data.
  • Maintaining manual and electronic filing systems
  • General office duties for example photocopying and scanning documents.
  • Data entry ensuring all records are up to date and accurate
  • Receiving and making telephone calls
  • You will be required to travel and spend time away from base, which will involve working irregular hours and overnight stays when required, with prior notice.

    About You

    Experience and Knowledge

  • Experience of working in an administrative, project or secretarial role
  • Experience of working with information technology using Microsoft Office packages (Word, Excel and PowerPoint), or equivalent Systems
  • Experience of using IT systems and inputting data to produce reports and correspondence which are timely, professional and accurate, for example balanced scorecards, key performance indicators etc.
  • Experience of working in a busy office environment, using office equipment, handling conflicting deadlines and priorities
  • Experience of organising and coordination several disparate projects
  • Experience of working with external suppliers, customers and colleagues
  • Qualifications and Training

  • Educated to A level, NVQ Level 3 qualification OR equivalent experience
  • European Computer Driving Licence (ECDL) (part I & II) or ITQ2, or CLAIT II, or RSA III text or word processing OR demonstrable workplace experience
  • Willingness to undertake development and training as required
  • Demonstrates commitment to own continued professional development