- Provide comprehensive range of administrative duties to the Senior Management Team and others within department
- Manage and maintain filing systems that support forward planning and other business arrangements
- Provide effective handling of telephone/email queries in a professional, sensitive manner and ensure messages are disseminated accurately and promptly
- Maintain manual and electronic records ensuring that confidentiality and security of personal and business data is maintained at all times in accordance with the Data Protection Act (1998)
- Provide effective diary management for Senior Management Team
- Provide secretarial services to meetings for the This will include liaising with meeting chairs, production and distribution of agenda, note taking, production of minutes and action logs, distribution of the aforementioned and associated papers. Arrange venue, invite and monitor attendance as required
- Provide support to the department in managing the timely and effective processing of invoices for service from internal and external providers / suppliers
- Undertake timely ordering of stationery supplies for the team ensuring that stock is only procured as needed that an effective stock control process is Ensure stock is stored securely
- Retrieval of medical case notes as required
- Copying of medical records as required for claims and inquest investigations
- Any other duties commensurate with the grade
- Educated to GCSE English and Maths or equivalent or equivalent experience
- NVQ level 3 or equivalent or equivalent experience
- Higher education, preferably to degree level or equivalent, in a relevant discipline
- Previous experience working within a busy healthcare environment.
- Excellent Computer Skills - Word & Excel
- Experience of providing high level administrative duties in a healthcare environment
- Experience of meeting management including minute taking.
- Knowledge of Patient Admin Systems
- Some knowledge of Medical terminology
- Knowledge of the Datix incident reporting system
- Knowledge of claims, inquests and safeguarding processes
- Excellent verbal and written communication skills
- Ability to communicate with a multi-professional team.
- Self-motivated, Proactive, Approachable, Tactful and diplomatic.
- Capable of managing and prioritising workload effectively in order to meet deadlines
- To be able to use own initiative in certain work related issues
- Project management skills
- Experience of organisational skills to support a busy department
- Experience working within a multi- disciplinary team
Legal Administration Assistant - Doncaster, United Kingdom - Doncaster & Bassetlaw Teaching Hospitals NHS FT
Description
Job summary
An exciting opportunity has arisen for a highly motivated and enthusiastic individual to join the Legal team as Administration Assistant. You will need excellent organisational skills and the ability to work under pressure, prioritise workloads and work to deadlines. The post holder will be required to have the ability to prioritise work and deal with complex/sensitive issues using discretion and judgement, where appropriate.
The role will require excellent communication skills, and the ability to liaise with staff at all levels and work effectively and efficiently as part of a team. This is a busy role, and the post holder will need to have a flexible approach to work and be able to use their own initiative.
The post holder will provide professional and comprehensive administrative support to the legal department. This will include supporting the Senior Management Team to ensure delivery of the core business functions.
The post holder will contribute to the day to day provision of administrative support to the legal department and as such will be required to demonstrate excellent organisational and administrative skills, whilst also having the ability to be self- motivated and have a flexible approach to work, working with minimal supervision.
Main duties of the job
About us
DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.
It is our goal to give those who join Team DBTH the tools and opportunities to grow their career, it's our pledge to help you Develop , Belong and Thrive , Here .
As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.
We offer a range of benefits to support our people including: o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers
Job descriptionJob responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.
Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Person SpecificationQualifications/Training
Essential
Desirable
Knowledge and Experience
Essential
Desirable
Personal Attributes & Skills
Essential
Desirable