Payroll Finance Officer and Business Partner - London, United Kingdom - Northern Ireland Office

Northern Ireland Office
Northern Ireland Office
Verified Company
London, United Kingdom

4 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Details:


Reference number:


Salary:

- £32,827 - £40,403
  • The national salary range is £32,827 £35,678, London salary range is £37,174 £40,403.
Your salary will be dependent on your base location- A Civil Service Pension with an average employer contribution of 27%
Job grade:


  • Higher Executive Officer
  • HEO
    Contract type:
  • Fixed Term
  • Loan
    Length of employment:
  • Up to 2 years
    Type of role:
  • Finance
    Working pattern:
  • Fulltime
    Number of jobs available:
  • 1Contents
Location

About the job


Benefits:

Things you need to know

Location

  • This position is based at NIO 1 HORSE GUARDS ROAD, LONDON, SW1A 2HQ, SW1A 2HQ, MOJ NIO Erskine House, BT1 4GFAbout the job

Job summary:


  • Please refer to Job Description
    Job description:

Who we are

Inclusion and diversity


The Northern Ireland Office strives to be an inclusive employer and is recognised by its staff and externally as being an employer where Diversity and Inclusion are valued.

We hold a Diversity & Inclusion Charter Mark and are an accredited Disability Confident Leader organisation.


In March 2018 we won the award for Best Employer for Diversity & Equality in Northern Ireland (small employer category) in a Gala Award ceremony hosted by Legal-Island, a multi-award winning workplace compliance company based in Northern Ireland.

We have an active D&I network supporting colleagues through D&I Advocates, championed by our Directors.


We want all our people to feel valued for who they are and we are confident that you will find the NIO a warm, welcoming and inclusive place to work.


What we do

Background


The Northern Ireland Office represents Northern Ireland interests at a UK Government level and UK Government interests in Northern Ireland.


We have a wide range of responsibilities, including:

underpinning political stability in Northern Ireland; overseeing the Northern Ireland devolution settlement; leading on national security policy in Northern Ireland; addressing the legacy of Northern Ireland's past; delivering elections and constitutional reform in Northern Ireland; playing a key role in rebalancing the NI economy; representing NI interests, including on the border with Ireland, as the UK exits the EU.

Our small size and diverse portfolio create a stimulating, fast-paced and challenging working environment, with regular engagement with a range of Ministers and senior officials.

We support flexible working and have a modern, flexible IT system which helps enable this.


ABOUT THE ROLE:

The Northern Ireland Office is seeking to recruit a payroll finance officer and business partner.

The paybill is a significant part of the NIO discretionary budget and with a number of Arms Length Bodies, and ring-fenced funds ensuring the paybill is correctly charged and managed will form a key part in ensuring the NIO can maximise its budget usage.


The role will sit within the Financial Accounting and Reporting team but will also provide support to the Financial Management and Business partnering team, providing a great insight into NIO Finance.


The role will be responsible for posting of all payroll journals to the Account NI accounting system, supporting the cash management team in ensuring sufficient funds are available for outgoing payments, manage staff accruals and lead the holiday leave accrual, complete monthly payroll reconciliations, and prepare invoices for payroll costs that need to be reimbursed.

Additionally the role will work closely with HR colleagues providing financial support and costing, will ensure the payroll figures are accurately presented in the monthly finance reporting and will also support key banking and financial services.


The post is based within the Corporate Operations Group in the Northern Ireland Office, a high performing and responsive team that provides high standards of corporate services to support the delivery of the NIO's objectives and deliver Ministerial priorities.


KEY ACCOUNTABILITIES:


  • Posting of payroll journals to Account IN accounting system as part of the monthend process
  • Funding requests to ensure sufficient balances at bank for outgoing payments on payday
  • Process third party payments as advised by payroll provider
  • Calculate staff accruals including retention of supporting audit evidence on a monthly basis i
  • Prepare invoices for payroll costs and debtors control
  • Liaise with HR and other teams, including ALBs, providing support on costing data to support workforce planning and payroll forecasting
  • Prepare all necessary expense and balance sheet reconciliations
  • Undertake analytical reviews of monthly payroll costs and challenge movements for line manager review, and presentation in monthly financial reporting.
  • Support the NIO internal and external audit processes
  • Assist in the completion of statutory returns

ESSENTIAL CRITERIA:


  • Demonstrable experience of supporting financial processes in a busy a
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