Administrator - Theatre and Events - Sutton Coldfield, United Kingdom - Recruit123

Recruit123

Verified Company

Sutton Coldfield, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

You will play an important role in the efficient operation of the venue, ensuring administrative tasks are handled professionally, promptly, and effectively.

Sutton Coldfield Town Hall is a Grade A locally listed Edwardian heritage theatre, arts, and community venue. With a seating capacity of c.

400, with the addition of 4 multipurpose rooms, boasting regal charm which adds a special ambience to all the events they host here.

What we need from you as an Administrator:

Previous
experience in an administrative or secretarial role, preferably in an events or theatre venue environment
Proficient in using office software, including MS Office (Word, Excel, PowerPoint) and relevant administrative tools

-
Strong organisational, multitasking, and problem-solving skills

Excellent communication skills, both written and verbal
Ability to work in a teamoriented environment and independently when required
Attention to detail and a high level of accuracy in all tasks
Fluent in the English language written, to listen and speak, and the ability to write fluently

What the role involves:

Organise, file, and manage various documents (electronically and in hard copy where required), ensuring easy retrieval and maintaining confidentiality
Assist in planning and coordinating schedules, appointments, and bookings
Act as a point of contact to support teams for internal communication and manage correspondence with external stakeholders, including suppliers, clients, and partners in collaboration with other departments
Maintain accurate records, databases, and spreadsheets, ensuring all information is uptodate and easily accessible
Keep a check on office supplies and place orders when necessary, ensuring the efficient operation of the venue
Assist in organising meetings, including setting up conference rooms, preparing materials, and taking minutes
Assist various departments in creating and compiling reports and other admin tasks when needed
Process invoices, handle petty cash, and assist with basic financial tasks as required.

Salary/hours:
National Minimum Wage - £10.42 per hour, age dependant. Working Monday to Friday 9am - 5pm.

Benefits:

Pension
20 days holiday, plus Bank Holidays
Unlimited tea/coffee

Job Types:
Full-time, Permanent

Salary:
Up to £10.42 per hour

Benefits:

Company events
Company pension

Schedule:

Monday to Friday

Experience:

- working as an Administrator, or similar role: 2 years (required)
- using MS Office and other computer packages: 2 years (required)
- organizational, multitasking, and problem-solving: 2 years (required)

Work Location:
In person