Practice Assistant/ Legal Secretary - Nottingham, United Kingdom - Browne Jacobson

Browne Jacobson

Verified Company

Nottingham, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Vacancy details:

Practice Assistant/ Legal Secretary
Insurance and Public Risk
Nottingham
:

Vacancy type

Secretarial/administrative

Level

Business area

Support

Duration

Permanent

Hours

Full time

Location

Nottingham

Reference number

GL000678

Duration details

Full Time

Job title

Practice Assistant/ Legal Secretary
Insurance and Public Risk
Nottingham

Team

Legal Support

Vacancy owner

Georgie Leech

At Browne Jacobson, we've always worked across business and society, and this expertise sets us apart. Social and environmental impact are at the top of our business agenda. We champion fairness, make the complex simple and forge connections between clients to find creative solutions. This is how we improve outcomes for every person, community and business we serve.

With offices in Birmingham, Dublin, Exeter, London, Manchester and Nottingham, we're a UK & I based law firm with an international reach

Our sectors include:

health; real estate and construction; education; energy and infrastructure; financial services; government; insurance; manufacturing and industrials; and retail, consumer and logistics.

We nurture talent at all levels and from every background and celebrate what makes people individuals.

Law needs all voices to reflect the society it serves and we're working towards social mobility, diversity and inclusion in our firm - and our profession.

We strive to create meaningful personal and professional development opportunities and offer flexible working in support of a good work-life balance.

We focus on wellbeing and individuality, so that all our people can thrive.

What is the working practice for this role?
The firm operates a set of core principles that guides our working practice. It's called 'One Firm, Wherever You Are'.

You might have enjoyed working from home and would like to split your time between there and the office/ other work locations.

Others may be eager to return to the office on a more regular basis.

We believe that a regular level of in-person contact is an important way to build connections with your colleagues, enhancing knowledge and idea sharing and enabling all of us to benefit from the vibrant office culture Browne Jacobson has to offer.

Our expectation is that,
on average, you'll work from home for no more than three days per week, with the remainder of your time either spent with your colleagues in the office or working from other locations as work demands dictate, e.g.

courts, client offices, conferences etc. This is an average expectation over time and we know that there will be variations from week to week.

Equally, there will be individual circumstances in which a different pattern of work is needed, for example as an agreed reasonable adjustment for colleagues with a disability or long-term medical condition.

We believe this approach:
- fits with our values and personality;
- will enhance our performance through greater flexibility;
- advances our ambitions as an inclusive employer - helping you better balance work and family/life commitments;
- offers opportunities to reduce our carbon footprint (travel, office services etc.), a key ambition underpinning our corporate sustainability plan.

Why is this role important and how does it fit into the team, department & wider firm?

As the single point of contact for fee earners and the completion of their work, the role with undertake all aspects of the Practice Assistant role, or where appropriate, manage the workflow by utilising Team Assistants and Shared Services, retaining ownership and accountability of all tasks through to completion.

Provide a high quality, comprehensive workflow management and organisational service to fee earners in the group and exceptional client service.

What does the role actually involve?

Client relationship management _
Become an active part in the care of clients and be wholly familiar with contacts/clients and dealing with basic client queries as appropriate
Manage the production of documents and check returned work produced by the Shared Services team/speech recognition for accuracy/formatting, before it is passed to the relevant lawyer
Taking and making client related calls, dealing with and handling message taking as appropriate.
Liaise with Client & Marketing and provide support for scheduling tender meetings, directory interviews, client training etc.
Manage Interaction and ensure new prospects, clients and contacts, activities and business development information are added
Responsible for keeping up to date with client specific protocols and processes, implementing, providing guidance and training to others where necessary and ongoing monitoring
Administrative_
Responsible for files being opened and closed. Supervise general filing requirements and record

- keeping and production of engagement letters, ensuring compliance at all times
-