Project Coordinator - Fleet, United Kingdom - BCD Meetings & Events

BCD Meetings & Events

Verified Company

Fleet, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

About us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers.

As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

About the role:

We are currently recruiting to expand our housing and delegate management team working on a client dedicated account for a global management consulting firm.

We are looking for a Project Coordinator to work within this team under the team manager to deliver all housing and delegate management needs for our client's events.

As an integral part of this team, you will be responsible for management of attendees to the clients' events including accommodation and general registration management.

You will have experience of working in either housing contracting or experience of project management for hotel reservations and/or delegate registrations.

You will also be comfortable working with databases / registration platforms in order to extract and interrogate data. You will have strong attention to detail and time management skills.

Sound like you? Read on

As a Project Coordinator, you will:

Manage and be accountable for a specific housing & delegate management related projects for a dedicated client, ensuring full understanding of the overall project and first-class delivery in a structured and timely manner, ensuring the client expectations are met at all times
Ensure that all project elements function effectively and offer a professional service to both internal and external clients
Prepare regular reports and documentation in providing status updates from extracting data from the relevant systems
Contribute accommodation and delegate management expertise to the creation and implementation of Statements of Work (SoWs) including demonstration of clear understanding of Client's requirements, accurately agree the specifics of accommodation deliverables, services to be provided, costs, hotel contract timelines/issues and resource parameters
Manage or assist in the smooth delivery of onsite housing and delegate management services including preparation of onsite housing and delegate management systems and documents, ensuring that the client expectations are met at all time (both in the UK and overseas)

You're good at:

Have the ability to work well under pressure and to tight deadlines while prioritising your workload and being able to adopt to ever changing circumstances
Building and maintaining strong working relationships with your team and the client
Communicating with team members and the client in a calm, proactive and collaborative way
High level of accuracy and attention to detail while displaying a professional attitude at all times
Experience and knowledge of hotel contracts and / or experience in project management for hotel reservations or delegate registrations

You might also have:

Previous experience of using Cvent datatbase or other registration platforms
An event management degree

Our Benefits for this role:

Birthday day off
23 days holiday plus bank holidays
Holiday Purchase Scheme allowing up to 5 additional holidays days
Life Assurance x1 your annual salary
Discounted rates on Hotels & Travel
Gym & Fitness Discounts
Pension Scheme
Company Sick pay
Lifestyle Benefits

You should know:

This role can be a hybrid role that requires 2 days a week in our Fleet or Derby office or a fully UK Remote role
Our standard working hours are 9:00am 5:30pm with an hour break
You must have the ability to travel within the UK and overseas

How to apply:

LI-EM1
ME