Engineering Coordinator - Paddington, United Kingdom - Mitsubishi Power Europe, Ltd

Mitsubishi Power Europe, Ltd

Verified Company

Paddington, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Summary

Working across the EMEA region the focus of this role will be on providing high quality and professional administration support for the Engineering team.

The role will support the Engineering team in the execution of it engineering works supporting customer sites in the Europe region.

Some responsibilities include:

Coordination and data collation of all reporting activities conducted for engineering projects: visas arrangement, forecast of resources, etc.
Commercial: Draft quotations, invoices, business plan, monitor and implement cost control activities in accordance with MPW EUK procedures
Quality and Safety training and travel: Support to engineering team for implementation and follow up of Quality and Safety procedures
Coordination of recruitment activities from HR to hiring managers
To monitor and collate engineer CSE/CRE working times for invoicing preparation.
To monitor engineering department cost, KPI, safety QMS, ADP timesheet and report out to managers
To coordinate the updating from lines manager of the Eng. team capability and Skills matrices
On an annual basis, Support HR and QHSE team in booking of company medicals, to ensure all the team remain "Fit to Work" and eligible for travel to outages as required
Raising charge codes requests for engineering team activities in projects
Assisting with expenses report on Concur for the team
Assisting department managers in collation or working times for the approval of staff overtime payments against contracts
Coordinate the engineering team recruitment programme working closely with HR team
Updating and distributing engineering team schedules in IHCM ADP systems and create monthly and yearly report
Create Engineering team training plan from the manager inputs and liaise with HR L&D to find vendor and schedule training.

Other duties and responsibilities:

Communicate effectively with all levels of employees.
Always maintain the highest degree of honesty and integrity.
Support resolution of internal customer problems when it is assigned by Engineering department leaders
To write and or revise quality management system procedures for administrative functions as and when requested.

Person Specification

Proven related experience as Administrative Coordinator or team support
Effective customer service skills and strong organizational skills.
Strong analytical and problemsolving ability
Communication and relationship building skills to nurture networking
Proficient document writing and presentation skills.
Ability to work in a multidisciplinary team having people with different cultures and nationalities as well as on their own.
Proficiency in of MS Office suite.
Fluency in business English, knowledge of Japanese would be an advantage but not essential.
Disciplined assertiveness and strong personal resilience