Office Manager - Vauxhall, United Kingdom - Amberes

Description

We're an exceptionally fast-paced Tech Recruitment Business with a global reach. We're located at the Fora Office in Vauxhall. We are looking for an Office Manager - someone who is a culture contributor, full of energy and ideas, with a can-do, and get-it-done attitude

In this pivotal role as Office Manager, you'll have the opportunity to shape the future of our company - you'll wear multiple hats and make a positive and tangible impact every day, working in close partnership with the Founder and MD to take the business to another level.

We need someone who:

• Is meticulously organised – this is so important for this multifaceted role.
• Is a lateral thinker with effective problem-solving skills.
• Has excellent English writing and grammar skills, ideally with a degree or equivalent qualification.
• Is proactive, takes initiative with a strong work ethic.
• Is passionate, positive and wants to get stuck in – someone who adds energy to the business.
• Is creative – enjoys photography and has a flare for social media marketing.
• Is interested in arranging events for the team and for clients.

Responsibilities:

Operations:

• Ensure the smooth functions of various processes within their business - consolidate all back-office tasks so that the salespeople can focus on selling
• Identify and implement process improvement and cost-effective initiatives.
• Financial management, including preparation of invoices and tracking payments in arrears. Be the primary liaison between Amberes and their outsourced accountancy firm.
• Managing third party relationships – have a strong ability to deal with third party vendors e.g. cloud call, LinkedIn, Jobadder etc.

Office and People Management:

• Help with the interview process and onboard new employees
• Serve as a point of contact for any employee issues.
• Learn and manage BrightHR (HRIS) - manage documentation, annual leave requests, sick days, accrued holiday entitlements and internal documentation.
• Maintain records of employee expenses to ensure timely reimbursement.
• Ensure there is always sufficient office stock – laptops, chargers, stationary etc. Arrange deliveries e.g. stocking the drinks fridge and asking staff what they want within the allocated budget.
• Work closely with their ITMSP to assist with any technical issues.
• Partner with the Founder and Managing Director and assist them with day-to-day business activities. Handle their personal duties such as booking appointments, travel arrangements and expense management (using Xero/Hubdoc).

Events:
* internal and external events to cultivate team cohesion and boost employee morale (requires planning and budget management). Research and book monthly and quarterly social events.

• Book the incentive rewards such as holidays and spa days etc.

* birthday and work anniversary days/gifts.

* charity events - Yorkshire 3 peaks is next on the list


Marketing:

• Design and develop marketing materials (using Canva/Adobe) that communicate the company's value propositions effectively.
• Continue to build a virtual presence via social media (Instagram and LinkedIn are the main platforms but explore TikTok too), ensuring to be on trend
• Be organised with a marketing roadmap - highlight all upcoming events and international dates.
• Consistently take photos and videos for branding purposes (both in the office and at events).
• Keep the website up to date.
• Create brochures and help design presentations for the team