Administrator - Cardiff, United Kingdom - Now Careers

Now Careers
Now Careers
Verified Company
Cardiff, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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Description

NOW Careers are currently recruiting for a full time, temp - perm position for our reputable Client based in Cardiff CF24.

Salary:
up to £26,000pa DOE

Job Purpose

  • Using knowledge of the Asbestos industry to support, develop and manage the business management systems for the Environmental division
  • Detail re supporting the environmental team in a technical and an administrative capacity

Responsibilities:


  • To support the Technical Manger and Office Manager in ensuring the management process required to facilitate the operational and technical deliverance of all associated site activities
  • Manage the Business Management System in line with the Company IMS
  • Management and compilation of job packs and all its contents including scanning as and when required.
  • Keeping Easybop up to date, including job completion paperwork, sickness, notice board etc.
  • Assist with daily Communication to Supervisors/Operatives as to their work diaries as instructed by Contract Managers
  • Creation of Risk Assessments and Method Statements from the prestart information provided, to a high standard and in a timely manner.
  • Develop, manage, monitor, and report on KPI's.
  • Contacting clients and tenants to book in/schedule jobs.
  • Booking accommodation and processing overnight expenses for staff working away from home.
  • Dealing with inbound/outbound telephone queries as and when required.
  • Monitoring all hire equipment ensuring off hired equipment is collected and terminated in a timely manner.
  • Arranging the necessary face fits testing in line with technical and business requirements.
  • Review exposure hours of all site staff on a weekly basis to report to the technical team.
  • Assisting with all invoicing queries from accounts accurately and timely.
  • Manage quotation process flow through liaison with Business Development and Contracts Managers.
  • Keeping up to date with training requirements via management system, updating the training matrix, booking as required and informing staff of training dates
  • Filing system to be kept up to date.
  • Assist with keeping vehicle list and driver log up to date.
  • Manage Administration for the Operations Director and contract managers including the production of all paperwork.
  • Office Health & Safety management.
  • Benchmarking existing and new suppliers
  • Facilitate the management of purchases and equipment control against job budgets with Contracts Managers
  • Aid the notification of licenced and nonlicenced asbestos works to required enforcing authority
  • Assist with timesheets and wages in the absence of the Office Manager.
  • Any other general administrative tasks

Key Performance Indicators

  • Client Satisfaction
  • Easybop system kept up to date
  • All job completion packs compiled and complete in the required timescales
  • Audit programmes completed and meeting business needs
  • Training records up to date and maintained in an organised manner.
  • No Health and Safety issues or concerns within the office environment
  • Provide accurate and timely notification submissions on request if required
  • Provide accurate price benchmarking data in order to identify best value suppliers
  • Ensuring exposure records are all up to date and demonstrate compliance

Skills, Knowledge and Experience
Essential

  • Strong administrative skills
  • Effective communication skills
  • Efficient organisation skills
  • Proficient use of Microsoft Excel and other systems
Desirable

  • Administrative experience in the Asbestos industry
  • Experience of Easybop
  • Experience of invoicing and other financial related tasks
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