Executive Assistant - London, United Kingdom - Lululemon

Lululemon

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

who we are

lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits.

Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well.

We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in.

As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.

about this role

This role will support the Vice President, FP&A International and Senior Director Brand & Community, EMEA region.

a day in the life

Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.
Coordinates and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for IT resources and refreshments in support of efficient meeting facilitation.
Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.
Coordinates multileg travel, often requiring continuous changes and rescheduling, in conjunction with team of global Executive Assistants and according to most Senior Executive travel plan.
Oversees the approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Executive.
Acts as a communications liaison with the Finance and Brand & Community Department as required.
Organises activities for the teams such as offsites or events involving the team group
Responds to inquiries or refers them to the appropriate partner.
Prepares briefing notes and minutes of meetings, as required.
Provides Executives with documentation needed for meetings and correspondence with the business.
Delegates and follows up on action items that fall within realm of responsibility.
Supports space planning needs for department growth.
Special Projects as assigned by Executive.
In partnership with P&C, owns and oversees onboarding of incoming Senior Executives and new members of their Leadership Team.

skills & experience

25 years' experience or equivalent in an administrative and or executive support level capacity with increasing responsibilities.
Excellent business acumen and ability to exercise tact, sound judgment and prioritization.
Able to observe and maintain the utmost confidentiality.
Advancedlevel Microsoft Outlook, Word, Excel and PowerPoint proficiency.
Experience working with a publicly traded company.

must haves

Demonstrated willingness to be flexible and adaptable to changing priorities
Proven work ethic with utmost integrity
Desire to excel and succeed
Actively live and breathe the lululemon culture and lifestyle
Selfawareness, with a desire for constant selfimprovement (goal oriented)
Entrepreneurial spirit and an egoless nature
Selfmotivated, passionate, empathetic, approachable
Outgoing, energetic, upbeat and fun

role classification

Your role is classified as hybrid under our global SSC Hybrid Workplace Policy.

In-person collaboration is important, and much of the role can be performed remotely. Work is performed at both the SSC office and home office every week.