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    Office Coordinator - London, United Kingdom - lululemon

    lululemon
    lululemon London, United Kingdom

    2 weeks ago

    Default job background
    OTHER
    Description
    & Requirements

    Office Coordinator - EMEA

    who we are

    yoga is our foundation, and we also make technical product for running, training and pretty much every other way you like to sweat. You can find our stores all around the world, from Vancouver to Sydney, and places in between. Our vision is to create transformational experiences for people to live happy, healthy, fun lives.

    This role will be in office 5 days a week

    about this role

    The Office Coordinator role reports into Facilities, with frequent touch points to Internal Comms & Engagement, Asset Protection, & Community, with various other cross functional stakeholders. The Office Coordinator will ensure the smooth running of the London office through engagement activities, contracts, supplies & services, budgets; will drive brand and cultural moments through engagement activities and comms; and ensure a safe and secure working environment.

    Responsibilities include:

    Every day is different In the role of Office Coordinator Your days will include implementing and overseeing all administrative functions for the Store Support Centre, including but not limited to:
    • Ordering office supplies, managing contracts, and processing invoices (e.g. facilities, kitchen deliveries, cleaners, couriers, towel service etc.)
    • Owning office engagement activities from idea to execution, as well as supporting with other internal events
    • Managing the office budget and spend within quarterly allocation
    • Managing reception, including the monitoring all guests, supporting with room bookings, accepting deliveries and distributing post to each department
    • Monitoring office services to agreed standards and holding service providers to account (e.g. cleaners, repair contractors)
    • Ensuring Heath & Safety protocols are in place, up to date and followed by all staff
    • Support any projects to improve or adapt the office spaces and processes, and inform ongoing decisions
    • Being part of the 'Be Planet' committee and implementing sustainable changes in the office
    • Drafting & posting communications of general updates relating to scheduled building work, engagement activities, or other announcements


    Qualifications, skills & experience
    • Strong organization skills
    • Ability to juggle multiple priorities and act with agility where needed
    • Strong communication skills
    • Ability to manage challenging stakeholders and hold them to account
    • Ability to work independently and use initiative


    must haves
    • Acknowledge the presence of choice in every moment and take personal responsibility.
    • Strong cxcel skills and understanding
    • Possess an entrepreneurial spirit and continuously innovate to achieve great results.
    • Communicate with honesty and kindness and create the space for others to do the same.
    • Lead with courage, knowing the possibility of greatness is bigger than the fear of failure.
    • Foster connection by putting people first and building trusting relationships.
    • Integrate fun and joy as a way of being and working.
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