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Admin Assistant - Peterborough, United Kingdom - Proactive Selection

Proactive Selection

Verified Company

Peterborough, United Kingdom

1 month ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

As part of our client's continuous growth and commitment to providing excellent services, we are seeking an experienced and highly motivated Administrative Assistant to join their dynamic team.

This is a fantastic opportunity for an individual with exceptional communication skills and a strong administrative background to contribute to the company's success.

Role Description:

As an Administrative Assistant, you will play a crucial role in supporting the company's operations by utilizing your exceptional organizational skills, meticulous attention to detail, and proficiency in Microsoft Office, particularly Word and Excel.

In this fast-paced and regulated environment, you will receive comprehensive training on our products and systems to effectively contribute to the development of policies, procedures, and training materials.

Responsibilities:

Maintaining and updating company policy and procedure documents, ensuring accurate version control to promote compliance and consistency.

Identifying opportunities for process improvement across various business functions and collaborating with the team to produce comprehensive training documents.
Proactively seeking feedback from new and existing customers, ensuring their satisfaction and providing valuable insights to enhance our services.
Assisting in the testing and implementation of changes to our systems, ensuring smooth transitions and mínimal disruption to operations.
Supporting the development of new products and services, working closely with the team to contribute innovative ideas and improve overall offerings.
Providing mutual support to the Compliance Officer during their absence, ensuring continued adherence to regulatory requirements.
Coordinating with the Finance Assistant role to gain a comprehensive understanding of their responsibilities and collaborate effectively for efficient financial processes.
Assisting in the auditing process to maintain the high quality and compliance standards of our services, including data protection regulations such as GDPR.
Taking ownership of requests for disclosure under GDPR, ensuring timely and accurate responses while maintaining confidentiality.
Upholding meticulous recordkeeping practices and maintaining organized filing systems to facilitate easy retrieval of information.

Qualifications and Skills:

Previous experience in an administrative or office support role, demonstrating your ability to handle multiple tasks, prioritize effectively, and meet deadlines.
Excellent written and verbal communication skills, with a keen eye for detail and a professional approach to all forms of correspondence.
Strong organizational skills, allowing you to manage your workload efficiently, maintain accurate records, and navigate complex filing systems.
Proactive and selfmotivated attitude, with the ability to take initiative, identify areas for improvement, and contribute innovative ideas to enhance processes.
Demonstrated ability to work well within a team, collaborating effectively with colleagues from diverse backgrounds and supporting one another to achieve common goals.
Familiarity with regulatory environments and compliance procedures, including an understanding of data protection regulations such as GDPR, is advantageous.