Commercial Administrator - Glasgow, United Kingdom - City Facilities Management Holdings Ltd

    City Facilities Management Holdings Ltd
    City Facilities Management Holdings Ltd Glasgow, United Kingdom

    3 weeks ago

    Default job background
    Full time
    Description

    Commercial Administrator

    Salary £20,000.00 to £22,000.00 Location Glasgow Head Office Shift Pattern Days Hours per day

    This is a Permanent, Full Time vacancy that will close in 12 days at 23:59 BST.

    The Vacancy

    Job Purpose:

    To assist with the administration of the Commercial function in areas such as meeting schedule management, pre-qualification questionnaires for suppliers, consultants and subcontractors and general admin around subcontractors.

    Key Accountabilities:

    Onboarding

  • Onboarding of subcontractors through Safe Contractor
  • Work alongside Safe Contractor to drive supplier responses
  • Support Safe Contractor on subcontractor due diligence of accreditations
  • Control document for managing Safe Contractor approvals

    • Category Admin

  • Market Intelligence to support Category Managers
  • Prepare any contract documentation, pricing, scope and spec for new supplier or subcontractor agreements
  • Subcontractor Database Management (one source of truth)
  • Maintenance of Curtis Fitch Contract Management database
  • E-Sourcing support for the Category Managers throughout RFI, RFP's and tender process
  • Collation of data from e-sourcing
  • Manage contract signing process and maintain contract database
  • Support Category Managers with PPM scheduling

    • Subcontractor Admin

  • Supplier meetings; schedule meetings, preparing the packs and coordinating with other departments for input
  • Collate and cascade any follow up actions required from key stakeholders
  • Update system configuration
  • Mercury system training for subcontractor and support with system issues
  • Produce and update presentations and mobilisation plans

    • Knowledge, Skills and Abilities:

  • Candidates must have strong verbal and written communication skills
  • Strong IT skills including being a competent user of Excel, Word and PowerPoint and the ability to work across multiple applications simultaneously
  • Experience in supporting Contract negotiations, formatting and drafting
  • Experience in the use of CAFM's Mercury and COMs
  • Experience in the use of e-Sourcing and Contract Management platform Curtis Fitch
  • Strong customer service skills
  • Ability to work to deadlines without chasing or constant supervision
  • Good team player
  • Flexible and adaptable to change in a fast-moving environment
  • Ideally have/working towards a CIPS qualification or willing to work towards this qualification
  • Ability to work under pressure whilst carrying out multiple tasks
  • Available to travel when required and flexible with working hours

    • Behaviours:

    Safety – we keep our people and customers safe every day

  • Do the right thing and work in the City way, the safe way
  • Consider others in how we perform our roles

    • People – we put our people first, treat each other with respect and work as a team

  • Actively listens and treats others with respect
  • Be clear, concise, timely and accurate in communication
  • Respects individual and cultural differences
  • Be authentic and be yourself

    • Excellence – we make a difference and go the extra mile

  • Judges situations, considers how they can deliver excellence
  • Takes accountability for their own tasks
  • Learn from mistakes to make the difference

    • Service – we're passionate about delivering exceptional customer service

  • Passionate about customer service
  • Endeavours to get it right the first time
  • Actively engages with customers

    • Integrity – we always act with integrity, honesty, openness and trust

  • Spending the company's money as if it is your own
  • Trust each other to do things right the first time
  • Ask yourself is it right for us and our customer, always acting with integrity

    • The Company

    In 1985, husband and wife Willie and Susan Haughey established City Refrigeration Holdings. The pair set out with one goal – to make a positive change in the facilities management industry.

    The Haugheys founded their enterprise on the values of collaboration and transparency, replacing client/contractor relationships with long-term, mutually beneficial partnerships. Each partner receives a unique strategy, shaped by the needs of the business and implemented by a bespoke, self-delivered model.

    It is this focus that has allowed the City Group to grow from its humble beginnings into one of the world's most trusted facilities management companies. The business now employs over 12,000 people and has established divisions across Europe, Australia, North America and Asia. It has also diversified the services it offers to include maintenance and engineering, technical procurement and support, cleaning and ancillary services across retail, residential and commercial markets.

    Now more than three decades into its story, City remains rooted in the core values established by the now Lord and Lady Haughey and remains passionate about sharing its unparalleled professionalism, quality, customer service and value with partners around the globe.

    About City

    Our Benefits

    Documents