Accounts Payable Administrator - Welwyn Garden City, Hertfordshire, United Kingdom - PayPoint Group

Description

Job Details: Accounts Payable Administrator

Full details of the job.

Vacancy Name

Vacancy Name Accounts Payable Administrator

Vacancy No

Vacancy No VN133

Employment Type

Employment Type Full-Time

Business Name

Business Name PayPoint Network Ltd

Location

MAIN RESPONSIBILITIES:

• To ensure all purchase invoices and credit notes are accurately processed in a timely manner and to the correct cost centre including excel based invoicing from Hotel groups, Fuelcard and Barclaycard.
• To ensure that all invoices are matched with purchase orders and are approved by the relevant Budget Holders in accordance with the current delegated authority document.
• To accurately prepare and process the weekly payment of suppliers, ensuring that relevant payment checks and approvals are obtained in accordance with the current delegated authority document.
• To maintain the Purchase Ledger order tracking spreadsheet
• To produce and reconcile the monthly Aged Payables report.
• To work to strict deadlines to support the timely preparation of the monthly management accounts.
• To reconcile key supplier statements on a monthly basis.
• To liaise with other departments and suppliers to resolve any invoicing queries in a professional and timely manner.
• Responsible for reviewing the validity of monthly employee expenses.
• To ensure all Aged Payable documents are filed in a timely manner.
• To assist with the administration of the Expensys system.
• Ad hoc duties as and when required.

• Educated to a minimum GCSE standard.
• Excellent numeracy skills.
• Strong communication skills.
• Strong IT skills, including working knowledge of MS Excel and Word.
• Experience of working within a Finance Team.
• Good problem solving skills
• Ability to use their own initiative

• Knowledge of Sage AccPac or another computerised accounting system;
• General accounts processing knowledge would be advantageous.

• A well organised individual with a high attention to detail and accuracy.
• Analytical approach with an ability to recognise and investigate issues, and to implement changes.
• Approachable with effective communication skills and the ability to liaise with both finance and non-finance employees.
• Ability to work under pressure and to regular deadlines.
• Strong attention to detail and the resilience necessary to flourish in a dynamic, constantly-evolving environment.

Description To ensure that all invoices are matched with purchase orders and are approved by the relevant Budget Holders in accordance with the current delegated authority document.

Key Responsibilities

Key Responsibilities To reconcile key supplier statements on a monthly basis.